The Corporation of the Town of Grand Valley
Council Meeting Addendum Agenda

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Council Chambers, 5 Main Street North, Grand Valley

Changes to the original agenda are noted with an asterisk "*".

 

Town Council Meetings are livestreamed at townofgrandvalley.ca/council-live-stream. 

1.
Call to Order and Roll Call

 

2.
Adoption of Agenda

 

Members of Council are required to request items they wish to discuss from the Information Items. Items will be discussed under Agenda Item 12-Correspondence. 

  • Recommendation

    BE IT RESOLVED THAT Council adopts the agenda and any addendums dated Tuesday, January 14, 2025 as circulated/amended

3.
Disclosure of Pecuniary Interest and the General Nature Thereof

 

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

4.
Closed Meeting - 6:00 p.m.

 
  • Recommendation

    That Council resolve itself into a closed meeting under the provisions of the Municipal Act, to discuss a matter pertaining to: 

4.1
Call to Order

 

4.2
Approval of Closed Agenda

 

4.3
Disclosure of Pecuniary Interest and General Nature Thereof

 

4.4
Items for Consideration

 

4.4.1
Grand Valley Staffing Update

 

Section 239(2)(b) personal matters about an identifiable individual including municipal or local board employees and (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

5.
Open Meeting - 6:30 p.m.

 

6.
Rise and Report

 

7.
Approval of Previous Minutes

 
  • Recommendation

    BE IT RESOLVED THAT the minutes of the December 10, 2024 Regular and Special Council Meetings be approved as circulated/amended.

8.
Announcements

 

Members of the Public or organizations wishing to have an announcement read at a meeting are required to contact the Town Offices at [email protected] no later than 4:30 p.m. on the Tuesday preceding the date of the Regular Council Meeting. 

9.
Deputations/Presentations

 

Members of the Public wishing to present information or delegate to matters on the agenda are required to register to delegate using the Council Delegation Request Form.  Deadlines for registration are set out in Procedural By-Law 2024-10 section 6.7.  

10.
Public Questions

 

Members of the Public are required to submit written questions in advance to [email protected].

11.
Unfinished Business

 

12.
Staff Reports

 

12.1
CAO/Clerk 

 

12.1.1
ServiceOntario – Marriage Licence Modernization Program, 2025-002

This item has attachments. 
1.Service Ontario - Marriage Licence Modernization Program - 2025-002.pdf
2.Attachment 1 - MLM.Phase2.Agreement.Final.11-07-2024.pdf
3.Attachment 2 - By-law to Authorize a Marriage Licence Modernization Phases 2 Participation Agreement.pdf
  • Recommendation

    BE IT RESOLVED THAT Council receives the Report – ServiceOntario Marriage Modernization Program.

    AND FURTHER THAT Council directs staff to prepare and present the necessary By-law for adoption.

12.1.2
Costs Agreement – Dufferin Common Elements Condominium Corporation No. 37, 2025-001

This item has attachments. 
1.Costs Agreement - Dufferin Common Elements Condominium Corporation No. 37 - 2025-001.pdf
2.Attachment 1 - Costs Agreement - Subdrain Works 43,45, 47 and 49 Ritchie Drive.pdf
3.Attachment 2 - 2025-XXX By-law for the Execution of the Costs Agreement with Dufferin Condominium Corporation No. 37.pdf
  • Recommendation

    BE IT RESOLVED THAT Council receives the Report – Costs Agreement – Dufferin Common Elements Condominium Corporation No. 37.

    AND FURTHER THAT Council directs staff to prepare and present the necessary By-Law for adoption.

12.1.3
Fire Protection Grant 2024-25 Transfer Payment Agreement, 2025-005

This item has attachments. 
1.Fire Protection Grant 2024-25 Transfer Payment Agreement - 2025-005.pdf
2.Attachment 1 - Transfer Payment Agreement.pdf
3.Attachment 2 - 2025-XXX By-law Authorizing Execution of Fire Protection Grant Agreement.pdf
  • Recommendation

    BE IT RESOLVED THAT Council receives the Report – Fire Protection Grant 2024-25 Transfer Payment Agreement.

    AND FURTHER THAT Council approves the Transfer Payment Agreement as presented, authorizes signing by the Mayor and Clerk and directs staff to prepare and present the necessary by-law for passing.

12.1.4
CAO Progress Update, 2025-004

This item has attachments. 
1.CAO Progress Update - January 2025 - 2025-004.pdf
  • Recommendation

    BE IT RESOLVED THAT Council receives the Report- CAO Progress Update for information purposes.

12.2
Director of Public Works

 

12.2.1
Public Works Update Report January, 2025, 2025-003

This item has attachments. 
1.Public Works update report - 2025-003.pdf
  • Recommendation

    BE IT RESOLVED THAT Council receives the Report- Public Works Update, January, 2025 for information purposes.

12.3
Director of Finance/Treasurer

 

12.4
Planner

 

12.5
By-Law and Property Standards Enforcement

 

12.6
Parks and Recreation

 

13.
Public Meeting

 

14.
Pending Items

 

15.
Correspondence

 
  • Recommendation

    BE IT RESOLVED THAT Council receives the correspondence listed on the Tuesday, January 14, 2025, Council Agenda. 

15.1
Township of Melancthon - Resolution Multi-Jurisdiction Fire Services Support Option 1 Uploading of fire services to the County to create a County of Dufferin Fire Department dated December 12, 2024

This item has attachments. 
1.Melancthon Motion - Multi-Jurisdictional Fire Prevention and Protection Modernization Plan.pdf

15.2
Town of Orangeville - Resolution Orangeville Fire Services Model and Staff Report dated December 17, 2024

This item has attachments. 
1.Resolution - Town of Orangeville Fire Services Model.pdf
2.Report - Orangeville Fire Services Model - CAO-2024-012.pdf

15.3
Town of Orangeville - Resolution Request to Provincial and Federal Government Regarding Distribution of Taxes on Property Transactions - November 21, 2024

This item has attachments. 
1.Town of Orangeville - Distribution of Taxes on Property Transactions.pdf

15.4
Township of Amaranth - Resolution Requesting Redistribution of Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding - dated December 24, 2024

This item has attachments. 
1.Township of Amaranth - Resolution - Redistribution of the Provincial Land Transfer Tax and GST.pdf

15.5
Township of East Garafraxa - Resolution Regulating Exotic Animals and Licensing Zoos dated December 13, 2024

This item has attachments. 
1.Township of East Garafraxa Regulating Exotic Animals and Licensing Zoos Letter - December 13, 2024.pdf

15.6
Grand Valley and District Public Library Board - Silent Auction Donation Thank You dated December 10, 2024

This item has attachments. 
1.GVPL Letter of Thank You - Silent Auction Donation.pdf

15.7
Grand River Conservation Authority - 2025 Municipal Apportionment and Budget Vote Meetings dated December 20, 2024

This item has attachments. 
1.Town of Grand Valley_GRCA Apportionment and Budget Vote.pdf
2.GM-10-24-87 - Budget 2025 Draft 1.pdf
3.GM-10-24-88 - Municipal Apportionment - Budget 2025 Draft 1.pdf

15.8
Dufferin O.P.P. Detachment Board Melancthon Township, Town of Mono, Mulmur Township - Resolution to Support efforts to collect unpaid POA Fines dated December 3, 2024

This item has attachments. 
1.Letter of motion to support collection of unpaid POA fines.pdf

16.
County Council Report

 

17.
Council Updates

 

Members of Council may provide updates relating to board, committee or association meetings and community events.

18.
Boards and Committees

 

18.1
Minutes

 
  • Recommendation

    BE IT RESOLVED THAT Council receives the Board and Committee Minutes listed on the Tuesday, January 14, 2025, Council Agenda.

18.2
Recommendations

 
  • Recommendation

    BE IT RESOLVED THAT Council receives the resolutions received from the Township of East Garafraxa regarding the Grand Valley and District Fire Board; 

    AND FURTHER THAT 

19.
New Business

 

20.
Notice of Motion

 

21.
By-laws

 
  • Recommendation

    BE IT RESOLVED THAT leave be given to introduce the by-laws listed on the Tuesday, January 14, 2025 agenda as items 21.1 to 21.6; 

    AND FURTHER THAT the By-laws be given the necessary reading and passed and numbered as By-laws 2025-01 to 2025-06.

21.1
2025-XXX Being a By-law to Authorize Temporary Borrowing from time to time to meeting current expenditures during the fiscal year ending December 31, 2025.

This item has attachments. 
1.2025-XXX Temporary Borrowing By-law.pdf

21.2
2025-XXX Being a By-Law to Authorize the Collection of Business Improvement Area Levies

This item has attachments. 
1.2025-XXX BIA Collection By-Law.pdf

21.3
2025-XXX Being a By-law to appoint officials for the Corporation of the Town of Grand Valley for the year 2025 and set remuneration for Members of Council.

This item has attachments. 
1.2025-XXX Appointment and Remuneration By-law.pdf

21.4
2025-XXX Being a By-law to Authorize the Execution of the Costs Agreement with Dufferin Common Elements Condominium Corporation No. 37

This item has attachments. 
1.2025-XXX Authorizing Execution of the Costs Agreement with Dufferin Common Elements Condominium Corporation No. 37.pdf
2.Schedule A - Costs Agreement - Subdrain Works 43,45, 47 and 49 Ritchie Drive(1).pdf

21.5
2025-XXX Being an By-Law to Authorize the Execution of a Marriage Licence Modernization Phase 2 Participation Agreement

This item has attachments. 
1.2025-XXX Authorizing Execution of a Marriage Licence Modernization Phase 2 Participation Agreement.pdf
2.Schedule A - MLM.Phase2.Agreement.Final.11-07-2024(1).pdf

21.6
2025-XXX Being a By-Law Authorizing the Execution of a Transfer Payment Agreement with Minister of Solicitor General for the Town of Grand Valley Fire Protection Grant 2024-25

This item has attachments. 
1.2025-XXX Authorizing Execution of Fire Protection Grant Agreement.pdf
2.Schedule A - Transfer Payment Agreement for Fire Protection Grant.pdf

22.
Confirm Proceedings

 
  • Recommendation

    BE IT RESOLVED THAT leave be given to introduce a by-law to confirm the proceedings of the Regular Council Meeting held on Tuesday, January 14, 2025 and that it be given the necessary readings and be passed and numbered as By-Law 2025-07.  

23.
Adjournment

 
  • Recommendation

    BE IT RESOLVED THAT we do now adjourn this meeting of Council at _____________p.m. to meet again for a Regular Meeting on Tuesday, January 28, 2025 at 10:00 a.m. or at the call of the Mayor. 

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