The Corporation of the Town of Grand Valley

Council Meeting Minutes

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Council Chambers, 5 Main Street North, Grand Valley
Council Present:
  • Mayor Steve Soloman
  • Deputy Mayor Philip Rentsch
  • Councillor Lorne Dart
  • Councillor James Jonker
  • Councillor Paul Latam
Staff Present:
  • Meghan Townsend, Chief Administrative Officer/Clerk
  • Matthew Bos, Director Public Works
  • Steven Freitas, Director of Finance/Treasurer
  • Mark Kluge, Town Planner
  • James Allen, Recreation Facilities Manager
  • Brad Haines, By-Law Enforcement Officer
  • Donna Tremblay, Deputy Clerk/Communications Coordinator

Mayor Soloman called the meeting to order at 10:00 a.m.

Mayor Soloman announced that the meeting is being live streamed and publicly broadcast with the recording of the meeting to be available on the Town's website.

  • Resolution:2025-02-22
    Moved by:P. Latam
    Seconded by:J. Jonker

    BE IT RESOLVED THAT Council adopts the Regular Agenda and any addendums dated Tuesday, February 25, 2025 as circulated.

    CARRIED
  • Resolution:2025-02-23
    Moved by:J. Jonker
    Seconded by:P. Latam

    BE IT RESOLVED THAT Council resolve itself into a meeting that is closed to the public at 10:04 a.m. pursuant to the Municipal Act, under the provision of Section 239(2)(b) personal matters about an identifiable individuals regarding the Confidential Correspondence - Water Fee Waiver Request. 

    CARRIED
  • The following items were discussed:

4.1
Call to Order

 

4.2
Disclosure of Pecuniary Interest and General Nature Thereof

 

4.3
Items for Consideration

 

4.3.1
Confidential Correspondence - Water Fee Waiver Request

 

Councillor Dart arrived at 10:05 a.m.
Deputy Mayor Rentsch arrived at 10:27 a.m.
Council resumed into open session at 10:30 a.m.

Council rose from its closed meeting at 10:30 a.m. and reported as follows:

  • Resolution:2025-02-24
    Moved by:J. Jonker
    Seconded by:P. Latam

    BE IT RESOLVED THAT Council receives the Confidential Correspondence - Water Fee Waiver Request; 

    AND FURTHER THAT Council directs staff to advise the applicant that the exception will not be granted.

    CARRIED

Council discussed the minutes.  There was no request for amendments.

  • Resolution:2025-02-25
    Moved by:L. Dart
    Seconded by:P. Latam

    BE IT RESOLVED THAT the minutes of the February 11, 2025, Regular Council Meeting be approved as circulated.

    CARRIED

Mayor Soloman conducted a draw to select a winner from the Economic Development Committee Survey entrants.  He announced the winner and advised staff would be contacting this individual.

There were no deputations or presentations.

Mayor Soloman introduced the Public Question - Grand Valley Adult Soccer received from Satinder Kang. 

Council discussed the public question and made inquiries of staff regarding a Grand Valley adult soccer program.  James Allen, Manager Recreation Facilities advised adult soccer could be run as a drop-in program and he would contact the requestor to discuss.

  • Resolution:2025-02-26
    Moved by:P. Latam
    Seconded by:J. Jonker

    BE IT RESOLVED THAT Council receives the public questions regarding Grand Valley Adult Soccer received from Satinder Kang

    AND FURTHER THAT Council directs staff to communicate with Satinder regarding opportunities to start adult soccer. 

    CARRIED

There was no unfinished business.

Meghan Townsend, CAO/Clerk presented the report.

Council discussed the report. There were no questions for staff.

  • Resolution:2025-02-27
    Moved by:P. Rentsch
    Seconded by:L. Dart

    BE IT RESOLVED THAT Council receives the Report – Human Resources Program Review – Final Report for information purposes.

    CARRIED

Steven Freitas presented the update report including a summary of the Town's accounts receivables and property tax arrears.

Council discussed the report and inquired as to whether the dust control project was completed within the 2024 budgeted amount.  Matt Bos, Director of Public Works advised the project was completed on time and within the budget approved amount. 

  • Resolution:2025-02-28
    Moved by:L. Dart
    Seconded by:P. Rentsch

    BE IT RESOLVED THAT Council receives the Report – Treasurer’s Update for information purposes.

    CARRIED

12.3

 

Mark Kluge, Manager of Planner presented the report with a verbal update that the property transfer has been completed and the Town has received the sale funds. 

Council discussed the report and requested a report outlining the purchase amount received and costs to complete the sale. Staff  advised a report will be provided. 

  • Resolution:2025-02-29
    Moved by:J. Jonker
    Seconded by:P. Rentsch

    BE IT RESOLVED THAT Report PLN2025-028 Decision Proposed Zoning By-law Amendment Z04-2024 Brakke Farm Inc, dated March 25, 2025, be received;

    AND FURTHER THAT Zoning By-law Amendment File Z04-2024, to amend the Town of Grand Valley Zoning By-law 2009-10, as amended, for the lands municipally known as located 321339 Concession Road 6-7, as generally shown in Appendix 2: Zoning By-law of this report, be approved and the necessary by-law be adopted.

    CARRIED

Brad Haines, By-Law Enforcement and Property Standards Officer presented the report  and provide a summary of the annual statistics. 

Council discussed the report. There were no questions of staff.

  • Resolution:2025-02-30
    Moved by:P. Latam
    Seconded by:J. Jonker

    BE IT RESOLVED THAT Council receives the Report By-Law Enforcement Annual Report and Program Details 

    CARRIED

Brad Haines, By-Law Enforcement and Property Standards Officer presented the monthly update report.

 Council discussed the report. There were no questions of staff. 

  • Resolution:2025-02-31
    Moved by:L. Dart
    Seconded by:P. Rentsch

    BE IT RESOLVED THAT Council receives the Report – By-Law Enforcement Status Update – January 2025, for information purposes.

    CARRIED

James Allen, Manager Recreation Facilities, presented the report and provided a summary of the recreation activities.  

Council discussed the report and sought clarification regarding the spray pad practitioner certification. Mr. Allen advised spray pad certification is a certification for the management of splash pads.

  • Resolution:2025-02-32
    Moved by:J. Jonker
    Seconded by:P. Latam

    BE IT RESOLVED THAT Council receives the Report Recreation Update February 2025 for information purposes.

    CARRIED

Matt Bos, Director of Public works provided a verbal update on Public Works activities which included an update on winter control and snow removal.  

  • Resolution:2025-02-32
    Moved by:L. Dart
    Seconded by:P. Latam

    BE IT RESOLVED THAT Council recess this Regular Meeting of Council at 11:00 a.m. to hold a Public Meeting under section 34 of the Planning Act. 

    CARRIED

Mayor Soloman requested the Manager of Planning to provide a summary of the proposed Zoning By-Law Amendment.

Mark Kluge, Manager of Planning, advised the purpose of the public meeting is to obtain public comments and feedback regarding a new proposed zoning amendment application relating to the property located at 50 Emma Street South, which comprises of the municipal addresses 40, 50 and 60 Emma Street South.  Mr. Kluge advised that this is a new application proposing a 5-storey, 24-unit residential building, whereas the previous application proposed a 4-storey, 18 unit structure, with 38 parking spaces and that the 4-storey application remains open.

Mr. Kluge advised that during the public meeting for the proposed 4-storey, 18- unit residential building, with 38 parking spaces, Council's comments included interest in increasing height and density. The applicant has considered Council's comments and made a decision to revisit the building's design and have prepared a new application which proposes a 5-storey residential building with 24 residential units and 38 parking spaces.  Mr. Kluge advised a County Official Plan amendment was required for the previous application.  Dufferin County Council has approved the Official Plan Amendment, OPA 7, with permitted use being Urban Residential. He stated the new application will require site specific zoning to a Multiple Residential Zone to permit a multi-unit residential building and zoning exceptions for maximum building height, density and off-street parking. He advised site plan and condominium applications are also required but are not part of the public process. This application will require 12 servicing allocations. He stated technical comments have been received and shared with the applicant for their review. Engineering comments have not been received, but will be reviewed by the Town upon receipt and included in a future report to Council. Mr. Kluge advised one letter with public comments has been received.  This letter has been shared with Council and the applicant. Mr. Kluge stated the deadline for receipt of public comments is March 21, 2025 and all comments received will be addressed in a future report to Council. He advised no decision on the proposed application would be made at this meeting. 

Mayor Soloman thanked Mr. Kluge and requested Council provide their questions and comments.  

Councillor Latam sought clarification regarding increased density and reduction of parking. Mr. Kluge provided clarification, stating that the proposed density is 75 units per hectare, whereas 50 units per hectare is required.  Additionally, 2 parking spaces per unit are required under our zoning by-law, and the applicant is requesting a reduction to 1.58 spaces per unit.

Councillor Jonker inquired as to number of bedrooms per unit. 

Andrew Wildeboer and William Wildeboer, owners of the lands, and representatives of Sheldon Creek Developments Inc., appeared at the meeting to provide comments and answered questions regarding the proposed application.  

Andrew Wildeboer advised the building will consist of 20 two-bedroom units and 4 one-bedroom units. 

Councillor Jonker inquired as to whether public comments received would be addressed. The Manager of Planning advised public comments would addressed in a future Council report. 

Councillor Jonker expressed concerns regarding the appropriateness of a 5-storey residential building in this location and inquired of the applicants as to the motivation for a 5-storey residential building. 

Andrew Wildeboer advised motivation included economics, the housing crisis and to address comments received from Council for increased density.

Mayor Soloman inquired as to whether a fire ladder truck was required for this application. Mr. Kluge advised a fire ladder truck is not a specific requirement for this application.

Deputy Mayor Rentsch stated he is not in support of the proposed increase in density or reductions in parking and request the applicants complete a Shade Study.  His comments included that direction was not provided by Council to the applicants to increase density and stated these were comments from a certain Member of Council. 

Mr. Kluge advised that the applicants have kept the 4-storey application open.    

Councillor Dart stated he is not in support of the proposed 5-storey residential building in this location.  His comments included the Town can get by with what we have for fire services.  He stated he was not in support of reduced parking and expressed concerns regarding the slope to the neighbouring properties, commenting that upper units would look into current Taylor Drive residences. 

Councillor Latam inquired as the affordability of units. 

William Wildeboer stated the proposed 5-storey residential building provides additional availability. The additional storey maximizes unit availability and by increasing the building foot print it assists with affordability.

Councillor Dart inquired as to price range for the units. 

William Wildeboer stated one bedroom units would potentially be listed in the range of low $500,000, with 2 bedroom units listed in low $600,000. 

Andrew Wildeboer stated a large part of the price is the underground parking. 

Councillor Latam requested engineering comments include clarification on whether lay-buys in front of Emma Street will be installed as the site plan provided is unclear. Mr. Kluge advised clarification would be sought from the Town's engineers. 

Council Latam inquired as to whether the number of stories would affect the units' prices. 

Andrew Wildeboer stated they would need to conduct a re-evaluation if the number of stories was decreased and stated comparable units in Orangeville are listed for an additional $150,000. 

Mayor Soloman thanked Council for providing their comments. 

Mark Kluge advised public commenting would remain open until March 21, 2025. 

  • Resolution:2025-02-34
    Moved by:L. Dart
    Seconded by:P. Rentsch

    BE IT RESOLVED THAT Council reconvene their Regular Meeting at 11:20 a.m.

    CARRIED
  • Resolution:2025-02-35
    Moved by:L. Dart
    Seconded by:P. Rentsch

    BE IT RESOLVED THAT Report PLN2025-022 Public Meeting Proposed Zoning 50 Emma Street South, dated February 25, 2025, be received;

    AND FURTHER THAT the public has until Friday March 21, 2025, to provide comments to Planning on application Z01-2025;

    AND FURTHER THAT all agency and public comments be referred to Planning and considered in a Recommendation Report to be scheduled for a future Council Meeting, regarding the final disposition of this matter;

    AND FURTHER THAT the decision on application Z01-2025 be deferred.

    CARRIED
  • Council Discussions following the Public Meeting:

    Council continued its discussion following the public meeting.

    Discussions included the availability of affordable senior rentals, developer contributions towards the purchase of a ladder truck and appropriateness of the 5-storey residential building at the Emma Street location.

    The Manager of Planning expressed concerns balancing residential development needs of the municipality and direction from the Provincial Government with the priorities of Council. Council discussed the Manager's concerns, providing clarification that comments regarding density were provided at the Public Meeting and there was no direction from Council to review density. The Manager of Planning suggested public education may be necessary to ease municipal concerns on residential intensification and growth. 

Council discussed the correspondence and requested the Fire Board be contacted to provide a copy of the Fire Truck Tender.

  • Resolution:2025-02-36
    Moved by:P. Latam
    Seconded by:J. Jonker

    BE IT RESOLVED THAT Council receives the correspondence listed on the Tuesday, February 25, 2025, Council Agenda. 

    CARRIED

Councillor Jonker and Mayor Soloman's update included their attendance at a recent structure fire on Main Street where Orangeville Fire provided assistance with a ladder truck.

Councillor Jonker's update included his attendance at the Grand Valley Library Board Meeting where they discussed planned March Break activities. 

  • Resolution:2025-02-37
    Moved by:P. Rentsch
    Seconded by:L. Dart

    BE IT RESOLVED THAT Council receives the Board and Committee Minutes listed on the Tuesday, February 25, 2025, Council Agenda. 

    CARRIED
  • Resolution:2025-02-38
    Moved by:P. Rentsch
    Seconded by:L. Dart

    BE IT RESOLVED THAT Council receives the Grand Valley Public Library - 2024 Annual Report for information purposes.

    CARRIED

Councillor Jonker requested an update on the Town's permission for the Sea Can at the residence on King Street. CAO Townsend advised she has been in contact with the property owner. As a result of insurance delays, the restoration work has not been completed, and an extension has been granted to allow for the repairs to be completed.

Councillor Jonker inquired as to the plans for the Amaranth Street lands. CAO Townsend advised the property is currently being used for snow removal storage with future plans to be discussed by Council.

Meghan Townsend CAO Clerk sought direction regarding the March 11th Regular and Special Council meetings start times. Council requested this discussion be deferred to the February 25th, 2:00 p.m. Special Council Budget meeting. 

There were no notices of motion.

21.

 
  • Resolution:2025-02-39
    Moved by:J. Jonker
    Seconded by:P. Latam

    BE IT RESOLVED THAT leave be given to introduce the by-laws listed on the Tuesday, February 25, 2025 agenda as items 21.1 and that the By-laws be given the necessary reading and passed and numbered as By-law 2025-16.

    CARRIED
  • Resolution:2025-02-40
    Moved by:P. Latam
    Seconded by:J. Jonker

    BE IT RESOLVED THAT leave be given to introduce a by-law to confirm the proceedings of the Regular Council Meeting held on Tuesday, February 25, 2025 and that it be given the necessary readings and be passed and numbered as By-Law 2025-17.  

    CARRIED
  • Resolution:2025-02-41
    Moved by:L. Dart
    Seconded by:P. Rentsch

    BE IT RESOLVED THAT we do now adjourn this meeting of Council at 11:50 a.m. to meet again for a Regular Meeting on March 11, 2025 at 6:00 p.m. or at the call of the Mayor. 

    CARRIED
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