The Corporation of the Town of Grand Valley

Council Meeting Minutes

Tuesday, July 22, 2025 at 10:00 A.m. - 1:00 P.m.

Council Chambers, 5 Main Street North, Grand Valley

Council Present:

• Mayor Steve Soloman
• Deputy Mayor Philip Rentsch
• Councillor Lorne Dart
• Councillor James Jonker
• Councillor Paul Latam

Staff Present:

• Meghan Townsend, Chief Administrative Officer/Clerk
• Matthew Bos, Director Public Works
• Steven Freitas, Director of Finance/Treasurer
• Mark Kluge, Manager of Planning
• James Allen, Recreation Facilities Manager
• Brad Haines, By-Law Enforcement Officer
• Donna Tremblay, Deputy Clerk/Communications Coordinator

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1.

Call to Order and Roll Call

Mayor Soloman called the meeting to order at 10:00 a.m.

Mayor Soloman announced that the meeting is being live streamed and publicly broadcast with the recording of the meeting to be available on the Town's website.

2.

Adoption of Agenda

• Resolution: 2025-07-01
  Moved by: J. Jonker
  Seconded by: P. Rentsch

  BE IT RESOLVED THAT Council adopts the Regular Council Meeting agenda dated Tuesday, July 22, 2025 as circulated.

  CARRIED

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

No pecuniary interest was declared.

4.

Closed Meeting - 2:30 p.m. 

• Resolution: 2025-07-28
  Moved by: P. Rentsch
  Seconded by: J. Jonker

  BE IT RESOLVED THAT leave be given to Leah Frizzle, Ward & Uptigrove, to address Council; 

  AND FURTHER THAT Leah Frizzle, be appointed as Acting Clerk, for the purposes of the July 22, 2025 closed session discussion as required.  

  CARRIED
• Resolution: 2025-07-29
  Moved by: P. Latam
  Seconded by: L. Dart

  BE IT RESOLVED THAT Council resolve itself into a meeting that is closed to the public at 2:34 p.m. pursuant to the Municipal Act, 2001, under the provisions of Section 239(2)(b) and (d) personal matters about an identifiable individual, including municipal or local board employees, and labour relations or employee negotiations. 

  CARRIED
• The following items were discussed: 

4.1

Call to Order

4.2

Disclosure of Pecuniary Interest and General Nature Thereof

4.3

Closed Minutes

4.4

Items for Discussion

4.4.1

Chief Administrative Officer Performance Review and 2025 Objective Setting

5.

Open Meeting - 10:00 a.m.

The Open Meeting was called to order at 10:00 a.m.
Council recessed at 12:58 p.m. and resumed at 2:30 p.m. 
Council recessed its open meeting at 2:34 p.m. and resumed into open session at 4:00 p.m.

6.

Rise and Report

Council rose from its closed meeting at 4:00 p.m. to report as follows: 

• Resolution: 2025-07-30
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT the minutes of the June 24, 2025, Closed Council Meeting be approved as circulated.

  CARRIED
• Resolution: 2025-07-31
  Moved by: P. Rentsch
  Seconded by: L. Dart

  BE IT RESOLVED THAT Council receives the Chief Administrative Officer Performance Review and 2025 Objective Setting and staff proceed as directed. 

  CARRIED

7.

Approval of Previous Minutes

• Resolution: 2025-07-02
  Moved by: P. Rentsch
  Seconded by: P. Latam

  BE IT RESOLVED THAT the minutes of the June 24, 2025 Regular Council Meeting be approved as circulated.

  CARRIED

8.

Announcements

Mayor Soloman announced an open house will be held on Monday, August 25, 2025 from 4 p.m. to 6:00 at the Dufferin Food Share/Grand Valley Food Bank's new location at 27 Main Street North, Grand Valley.  All are invited to attend. RSVPs are appreciated but not necessary.  Mayor Soloman advised open house details will be posted on Community Calendar on the Town's website.    

9.

Deputations/Presentations

9.1

10:05 a.m. Kim Delahunt - President, CEO, Headwaters Health Care Centre - Annual Update - Virtual Presentation

• Resolution: 2025-07-03
  Moved by: P. Rentsch
  Seconded by: J. Jonker

  BE IT RESOLVED THAT leave be given to Kim Delahunt, President, CEO, Headwaters Heath Care Centre, to address Council.

  CARRIED

9.1.1

Presentation

Kim Delahunt, CEO, Headwaters Health Care Centre appeared before Council to provide a presentation. Her updated included a new MRI for Dufferin-Caledon, a focus on improving emergency room wait times, summary of 2024 success and 2025 priorities.     

• Resolution: 2025-07-04
  Moved by: L. Dart
  Seconded by: P. Latam

  BE IT RESOLVED THAT Council receives the Headwaters Health Care Centre's Annual Update from Kim Delahunt, President, CEO, Headwaters Health Care Centre.

  CARRIED

9.2

10:20 a.m. Rachell McCrone - 10 William Street - Request for Broader Commercial Uses

• Resolution: 2025-07-05
  Moved by: J. Jonker
  Seconded by: L. Dart

  BE IT RESOLVED THAT leave be given to Rachell McCrone, to address Council.

  CARRIED

9.2.1

Presentation

Rachell McCrone, a local realtor representing the sellers of 10 William Street, appeared before Council with a presentation and requests for Council's support in exploring expanding permitted uses and a rezoning application to allow mixed use or special commercial flexibility at the property.

CAO Townsend expressed concerns regarding the content of the delegates presentation. She advised Council the delegation was permitted under the Town's Procedural By-Law as it does not restrict delegations, but the nature of the presentation is pre-consultation which is not permitted under the Planning Act legislation. She advised any direction from Council other than to receive the presentation would set a precedent for future real estate agents and others. She stated pre-consultations should be conducted with planning staff prior to applications coming before Council for discussion and comment.

Council provided questions and suggested the delegate direct her requests to the Manager of Planning.

• Resolution: 2025-07-06
  Moved by: J. Jonker
  Seconded by: P. Rentsch

  BE IT RESOLVED THAT Council receives the presentation regarding 10 William Street, Request for Broader Commercial Uses from Rachel McCrone.

  CARRIED

10.

Public Questions

10.1

Martin and Marina Ankner - Safety - Crosswalk - Highway 25 at Bridge

Council requested staff include in their response that Council would consider the request during 2026 traffic calming Budget deliberations.  

• Resolution: 2025-07-07
  Moved by: P. Latam
  Seconded by: P. Rentsch

  BE IT RESOLVED THAT Council receives the Public Question from Martin and Marina Anker, regarding a crosswalk - Highway 25 at Bridge.

  AND FURTHER THAT staff respond as discussed. 

  CARRIED

11.

Unfinished Business

There was no unfinished business. 

12.

Staff Reports

12.1

CAO/Clerk 

12.1.1

Municipal Housing Infrastructure Program Health and Safety Water Stream Application for funding, 2025-137

• Resolution: 2025-07-08
  Moved by: L. Dart
  Seconded by: P. Rentsch

  BE IT RESOLVED THAT Council receives the Staff Memo - Municipal Housing Infrastructure Program Health and Safety Water Stream Application for Funding.

  CARRIED

12.1.2

CAO Progress Update, 2025-130

• Resolution: 2025-07-09
  Moved by: P. Latam
  Seconded by: J. Jonker

  THAT Council receives the Report – CAO Progress update for information purposes.

  CARRIED

12.2

Director of Finance/Treasurer

12.2.1

Treasurer’s Update, 2025-127

• Resolution: 2025-07-10
  Moved by: P. Rentsch
  Seconded by: L. Dart

  BE IT RESOLVED THAT Council receives the Report – Treasurer’s Update for information purposes.

  CARRIED

12.3

Director of Public Works

12.3.1

Public Works Promotion Announcement, 2025-132

12.3.2

Public Works Update Report – June 2025, 2025-131

• Resolution: 2025-07-11
  Moved by: P. Rentsch
  Seconded by: L. Dart

  BE IT RESOLVED THAT Council receives the Public Works Update Report June 2025 for information purposes.

  CARRIED

12.4

Manager of Planning

12.4.1

Closure of File Z01-2025 – 50 Emma Street South, 2025-129

• Resolution: 2025-07-12
  Moved by: L. Dart
  Seconded by: P. Rentsch

  BE IT RESOLVED THAT Council receives Report No. PLN2025-129 – Closure of File Z01-2025 – 50 Emma Street South, dated, July 22, 2025;

  AND FURTHER THAT Council directs staff to close File Z01-2025 – 50 Emma Street South;

  AND FURTHER THAT Council approves a partial refund of $1,000, from the Application Fees.

  CARRIED

12.4.2

Draft Plan Approval Extension Request Moco Subdivision 22T-201502, 2025-120

• Resolution: 2025-07-13
  Moved by: J. Jonker
  Seconded by: L. Dart

  BE IT RESOLVED THAT Council receives Report No. PLN2025-120 Draft Plan Approval Extension Request, Moco Subdivision File 22T-201502;

  AND FURTHER THAT Council approves the extension of Draft Plan Approval and the Water Pollution Control Plant (WPCP) Agreement for the Moco Subdivision File 22T-201502, for three years to September 23, 2028.

  AND FURTHER THAT Council re-confirms the servicing allocation of 196 Single Detached Equivalents (SDE) for the entire Moco Subdivision.

  CARRIED

12.4.3

Monthly Planning Update Report – July 2025, 2025-107

Council discussed the report and requested future Planning Updates include approximate timelines for clearing application conditions. Staff will include this additional information.

• Resolution: 2025-07-14
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Council receives Report PLN 2025-107 – Monthly Planning Update Report - July 2025, for information purposes.

  CARRIED

12.5

By-Law and Property Standards Enforcement

12.5.1

Request for Variance – Fence and Pool Enclosure By-Law - 1 Mayberry Drive, 2025-126

• Resolution: 2025-07-15
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Council receives Report No. 2025-126, Request for Variance - Fence and Pool Enclosure By-Law, 2020-31, as amended, with respect the municipal property known as 1 Mayberry Drive (Roll # 110941);

  AND FURTHER THAT Council approves a variance to section 5. (5.1), of the Fence and Pool Enclosure By-law 2020-31, as amended, to permit construction of a fence beyond the 2 m (6 feet) beyond the rear wall of the dwelling sidewall, to a distance of 4.26 m, 14 feet, with respect to the municipal property known as 1 Mayberry Drive (Roll #110941)

  CARRIED

12.5.2

Request for Variance - Fence and Pool Enclosure By-Law – 28 Main Street North, 2025-128

• Resolution: 2025-07-16
  Moved by: P. Rentsch
  Seconded by: L. Dart

  BE IT RESOLVED THAT Council receives Report No. 2025-128, Request for Variance - Fence and Pool Enclosure By-Law, 2020-31, as amended, with respect to the property municipally known as 28 Main Street North (Roll # 325900);

  AND FURTHER THAT Council approves a variance to section 5. (5.1) of the Fence and Pool Enclosure By-law 2020-31, as amended, to permit an extension to the existing fence, adding 2 panels at the current height, with the remaining stepping down to 4 feet (up to existing light pillar) with the entire extension 40 feet in length, with respect to the property municipally known as 28 Main Street North (Roll #325900).

  CARRIED

12.5.3

By-law Enforcement Status Update – June 2025, 2025-123

• Resolution: 2025-07-17
  Moved by: L. Dart
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Council receives Report – By-Law Enforcement Status Update – June 2025, for information purposes.

  CARRIED

12.6

Parks and Recreation

12.6.1

Recreation Programming Update, 2025-124

• Resolution: 2025-07-18
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Council receives the report Recreation Programming Update for information. 

  CARRIED

12.6.2

Greta and Titch Boswell Memorial Lions Park Ball Diamond, 2025-135

Council discussed the report and various options. Council requested that staff provide the park plan for Concession 2/3 be provided for public viewing.  

• Resolution: 2025-07-19
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Council receives the Report – Greta and Titch Boswell Memorial Lions Park Ball Diamond,

  AND FURTHER THAT Council defers this item to the last meeting in September; 

  AND FURTHER THAT the Town advertise community and community organizations input to the Town's email address for feedback.

  CARRIED

12.6.3

Recreation Update July 2025, 2025-122

• Resolution: 2025-07-20
  Moved by: P. Rentsch
  Seconded by: L. Dart

  BE IT RESOLVED THAT Council receives the report Recreation Update July 2025 for information purposes.

  CARRIED

13.

Public Meeting

None.

14.

Pending Items

14.1

Update - Wastewater Flows, 2025-136

• Resolution: 2025-07-21
  Moved by: J. Jonker
  Seconded by: P. Latam

  BE IT RESOLVED THAT Council receives the Wastewater Flows Update. 

  CARRIED

15.

Correspondence

Council discussed the correspondence.

• Resolution: 2025-07-22
  Moved by: J. Jonker
  Seconded by: P. Latam

  BE IT RESOLVED THAT Council supports the letter from the Town of Caledon with regards to illegal land use and that this Motion of Support be forwarded to all Dufferin County municipalities and request that they also support the letter. 

  CARRIED
• Resolution: 2025-07-23
  Moved by: P. Latam
  Seconded by: L. Dart

  BE IT RESOLVED THAT Town of Grand Valley Council supports a 109 Corridor Study and ask Wellington County and Dufferin County to also support this initiative; 

  AND FURTHER THAT staff forward this motion to all Wellington and Dufferin County municipalities. 

  CARRIED
• Resolution: 2025-07-24
  Moved by: P. Latam
  Seconded by: P. Rentsch

  BE IT RESOLVED THAT Council receives Chief Sherri-Lynn Hill's letter; 

  AND FURTHER THAT Council directs staff to respond to get the appropriate contact information; 

  AND FURTHER THAT Council re-affirms the Town's efforts to continue to engage with the Six Nations. 

  CARRIED
• Resolution: 2025-07-25
  Moved by: L. Dart
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Council receives the correspondence listed on the Tuesday, July 22, 2025, Council Agenda. 

  CARRIED

16.

County Council Report

Deputy Mayor Rentsch provided the County Council update which included the Road Network Rationalization Plan and financial impacts to the Town, Capital Workplan Update and waste recycling process changes.   

17.

Council Updates

Councillor Latam's update included his attendance at the July 1st Grand Valley BIA Car Show and fireworks.

Mayor Soloman's update included his attendance at the South Luther School fund raiser.

Deputy Mayor Rentsch's update included a statement with a request that it be included in the Council Minutes: His statement was read as follows: 

During the March 25th, 2025, Council meeting, before voting to approve the request for financial support from the Santa Claus Parade committee, I made a comment that, upon reflection, was inappropriate and disrespectful toward the chair of the committee, Violet Bromley. She is someone who over the past ten years has devoted countless volunteer hours toward this annual family event. My statement was completely out of line. I sincerely apologize.

Mayor Soloman provided his apology to Ms. Bromley for comments made during the Council meeting.

17.1

South West OPP Detachment Board - Verbal Update - Public Concerns re: Speeding on Amaranth Street West

James Jonker, Board Chair spoke to this item. He advised the OPP received concerns from the public regarding speeding along Amaranth Street West. To address speeding concerns, the OPP requested the Town install a speed sign for the collection of speed data to be shared with the OPP. 

18.

Boards and Committees

Councillor Jonker advised that Mike Botelho, the Municipal Appointee for the Township of Amaranth has submitted his resignation from the South West Dufferin OPP Detachment Board.

18.1

Minutes

• Resolution: 2025-07-26
  Moved by: J. Jonker
  Seconded by: L. Dart

  BE IT RESOLVED THAT Council receives the Board and Committee Minutes listed on the Tuesday, July 22, 2025, Council Agenda. 

  CARRIED

19.

New Business

Council recessed at 12:48 p.m. and resumed at 2:30 p.m. 

August Regular Council Meeting 

Council requested the August 12, 2025 Regular Council meeting proceed at the discretion of the Mayor with the meeting start time amended to 6:00 p.m.

20.

Notice of Motion

There were no notices of motion.

21.

By-laws

• Resolution: 2025-07-27
  Moved by: P. Latam
  Seconded by: L. Dart

  BE IT RESOLVED THAT leave be given to introduce the by-laws listed on the Tuesday, July 22, 2025 agenda as item 21.1 and that the By-laws be given the necessary reading and passed and numbered as By-law 2025-39.

  CARRIED

22.

Confirm Proceedings

• Resolution: 2025-07-32
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT leave be given to introduce a by-law to confirm the proceedings of the Regular Council Meeting held on Tuesday, July 22, 2025 and that it be given the necessary readings and be passed and numbered as By-Law 2025-40.  

  CARRIED

23.

Adjournment

• Resolution: 2025-07-33
  Moved by: P. Rentsch
  Seconded by: P. Latam

  BE IT RESOLVED THAT we do now adjourn this Regular Council Meeting at 4:06 p.m. to meet again for a Regular Council Meeting on August 12, 2025 at 6:00 p.m. or at the call of the Mayor. 

  CARRIED