The Corporation of the Town of Grand Valley
Council Meeting Addendum Agenda

Tuesday, April 22, 2025 at 10:00 A.m. - 1:00 P.m.

Council Chambers, 5 Main Street North, Grand Valley

Changes to the original agenda are noted with an asterisk "*".

Town Council Meetings are livestreamed at townofgrandvalley.ca/council-live-stream.

1.
Call to Order and Roll Call

2.
Adoption of Agenda

Members of Council are required to request items they wish to discuss from the Information Items. Items will be discussed under Agenda Item 12-Correspondence.

3.
Disclosure of Pecuniary Interest and the General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

4.
Closed Meeting - 12:00 (noon)

Recommendation
That a Closed Meeting of Council be held pursuant to Section 239(2) the Municipal Act for the purposes of considering the following subject matters:

4.1
Call to Order

4.2
Disclosure of Pecuniary Interest and the General Nature Thereof

4.3
Closed Minutes

4.3.1
April 8, 2025 Closed Meeting Minutes

4.4
Items for Discussion

4.4.1
Confidential Report - Decision Normal Farm Practices Protection Board , 2025-071

Section 239(2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

4.4.2
Confidential Report - Pothole Damage Claim , 2025-072

Section 239(2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

4.4.3
Council Consideration - Authority to Commence Legal Claim - Verbal

Section 239(2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

4.4.4
Dental Office Vacancy - Verbal Update

Section 239(2)(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

4.4.5
Property Purchase - Verbal Update

Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board

7.
Approval of Previous Minutes

7.1
April 8, 2025 Council Minutes

1.Post-Meeting Minutes - RCM_Apr08_2025 - English.pdf

Members of the Public or organizations wishing to have an announcement read at a meeting are required to contact the Town Offices at [email protected] no later than 4:30 p.m. on the Tuesday preceding the date of the Regular Council Meeting.

10.
Public Questions

Members of the Public are required to submit written questions in advance to [email protected].

11.
Unfinished Business

12.
Staff Reports

12.1
CAO/Clerk

12.1.1
Drinking Water System Inspection Memo, 2025-065

1.Drinking Water System Inspection Memo - 2025-065.pdf

2.Attachment 1 - Grand Valley Drinking Water System Inspection Report.pdf

12.1.2
Additional Fire Protection Grant Year One Funding, 2025-066

1.Additional Fire Protection Grant Year 1 funding - 2025-066.pdf

2.Attachment 1 - Transfer Payment Agreement.pdf

Recommendation
THAT Council receive the Report – Additional Fire Protection Grant Year 1 funding,

AND THAT Council authorizes the execution of the Transfer Payment for the additional funding and directs staff to prepare and present the necessary by-law for passing.

12.1.3
Easement Request from Enbridge - Verbal Discussion

12.1.4
Filming Company Request for Noise Exemption, 2025-073

1.Filming Company Request for Noise Exemption - 2025-073.pdf

2.Attachment 1 - 2021-72 Noise By-law.pdf

Recommendation
THAT Council receives the request from Cowboy Up Inc for a noise by-law exemption,

AND THAT Council approves/denies the request that was submitted for the following:
- Friday May 16: Filming until 4AM, wrapped by 5AM. Location: 174366 Dufferin County Rd 25, Grand Valley
- Wednesday May 21: Filming until 11PM, wrapped by 12AM. Location: 282446 County Rd 10, Grand Valley
- Thursday May 22: Filming until 2AM, wrapped by 4AM. Location: 282446 County Rd 10, Grand Valley

12.1.5
BetterHomes Dufferin Project, 2025-074

1.BetterHomes Dufferin project - 2025-074.pdf

2.Attachment 1 - BetterHomes Dufferin Update - February 2025, as presented to the County's IES Committee.pdf

3.Attachment 2 - BetterHomes Dufferin presentation to the Dufferin Municipal Officers' Association.pdf

4.Attachment 3 - Program Authorization By-law.pdf

Recommendation
THAT Council receives Report – BetterHomes Dufferin project,

AND THAT Council agrees to participate in this project and directs staff to prepare and present the local improvements authorization by-law as presented.

12.2
Director of Finance/Treasurer

12.2.1
Finance Department Hiring, 2025-067

1.Finance Department Hiring Update - 2025-067.pdf

12.2.2
Debenture By-Law Bridge 10 , 2025-069

1.Debenture By-Law Bridge 10 - 2025-069.pdf

2.Attachment 1 - 2025-26 - Grand Valley - Debenture By-Law - Bridge 10 Replacement - Schedules A B and C.pdf

To be provided on the April 22, 2025 Council Addendum Agenda.

Recommendation
THAT Council receive the report Debenture By-Law Bridge 10;

AND FURTHER THAT Council authorizes the issuance of a Debenture, carrying an interest rate of 4.01% p.a. (compounded semi-annually), principal amount of $1,150,000.00, term of 10 years and with a closing date of May 1, 2025, to Ontario Infrastructure and Lands Corporation (“OILC”);

AND FURTHER THAT the Mayor and the Treasurer are hereby authorized to cause the Debentures to be issued, one or more of the Clerk and Treasurer are hereby authorized to generally do all things and to execute all other documents and other papers in the name of the Municipality in order to carry out the issue of the Debentures and the Treasurer is authorized to affix the Municipality’s municipal seal to any of such documents and papers;

AND FURTHER THAT Council directs staff to prepare and present the necessary By-Law for passing.