The Corporation of the Town of Grand Valley

Council Meeting Minutes

Tuesday, September 10, 2024 at 6:00 P.m. - 10:00 P.m.

Council Chambers, 5 Main Street North, Grand Valley

Council Present:

• Mayor Steve Soloman
• Deputy Mayor Philip Rentsch
• Councillor Lorne Dart
• Councillor James Jonker
• Councillor Paul Latam

Staff Present:

• Meghan Townsend, Chief Administrative Officer/Clerk
• Matthew Bos, Director Public Works
• Steven Freitas, Director of Finance/Treasurer
• Mark Kluge, Town Planner
• Donna Tremblay, Deputy Clerk/Communications Coordinator

Others Present:

• Heather Hayes, Executive Director, Orangeville Food Bank

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1.

Call to Order and Roll Call

Mayor Soloman called the meeting to order at 6:00 p.m.

2.

Adoption of Agenda

• Resolution: 2024-09-01
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Council adopts the agenda and any addendums dated Tuesday, September 10, 2024 as amended.

  AND FURTHER THAT September 10, 2024 Information Item 2.1 - Association of Municipalities of Ontario Support Modernizing the Municipal Elections Act, to be included as an item for discussion under Correspondence. 

  CARRIED

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

No pecuniary interest was declared.

4.

Approval of Previous Minutes

4.1

August 13, 2024 Council Meeting Minutes

• Resolution: 2024-09-02
  Moved by: J. Jonker
  Seconded by: P. Latam

  BE IT RESOLVED THAT the minutes of the August 13, 2024 Regular Council Meeting be approved as circulated.

  CARRIED

5.

Announcements

Mayor Soloman thanked Council and staff for attending the Town's retirement celebration for Doreen Still.

6.

Deputations/Presentations

6.1

Orangeville Food Bank

• Resolution: 2024-09-06
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT leave be given to Heather Hayes, Executive Director, Orangeville Food Bank, to address Council.

  CARRIED

6.1.1

Presentation - Heather Hayes, Executive Director, Orangeville Food Bank

Heather Hayes, Executive Director, Orangeville Food Bank came before Council to present information on Grand Valley Food Bank activities and usage.

• Resolution: 2024-09-07
  Moved by: P. Rentsch
  Seconded by: L. Dart

  BE IT RESOLVED THAT Council receives the presentation from Heather Hayes, Executive Director Orangeville Food Bank.

  CARRIED

7.

Public Questions

There were no public questions.

8.

Unfinished Business

There was no unfinished business.

9.

Staff Reports

9.1

CAO/Clerk 

9.1.1

Report - CAO Progress Update, 2024-054

Meghan Townsend, CAO/Clerk presented the report and advised a Multi-Jurisdictional Fire Prevention and Protection Modernization Plan Report will be presented to County Council their September 12, 2024 meeting.

Council discussed the CAO Progress Update Report and provided the following questions. 

Proton Pit - Staff advised a follow up will be made with respect to removal of the equipment removal and an appraisal of the property will need to be conducted prior to listing the property for sale.

Automated Speed Sign Pilot Project - Staff advised the parties are working towards finalization of the contacts. Staff will advise once the contracts are completed.

AMO Housing Forum - Council suggested staff attend the breakout session regarding Enabling Private Market Affordable Housing Development. 

• Resolution: 2024-09-03
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Council receives the Report- CAO Progress Update for information purposes.

  CARRIED

9.1.2

Report - Human Resources Project Update and Requests, 2024-057

CAO Townsend presented the report. 

Council discussed the report and requested the proposed Accounting Clerk job description to a minimum 2 year's municipal experience under education and qualification.

Staff advised the job description will be revised to include this qualification.

• Resolution: 2024-09-04
  Moved by: P. Rentsch
  Seconded by: L. Dart

  BE IT RESOLVED THAT Council receives the Report – Human Resources Project update and requests,

  AND FURTHER THAT Council approves the recommendation to turn the Accounting Clerk position into a full-time, permanent role and the conversion of the Office Coordinator role into the proposed Planning Coordinator role.

  AND FURTHER THAT Council authorizes that the recruitment for both positions may begin immediately.

  CARRIED

9.1.3

Report - Live Streaming and Recording of Public Council Meetings Policy - Revised, 2024-053

Donna Tremblay, Deputy Clerk/Communications Coordinator presented the report. 

Council did not provide any questions regarding the report.

• Resolution: 2024-09-05
  Moved by: L. Dart
  Seconded by: P. Latam

  BE IT RESOLVED THAT Council receives the Report – Revised Live Streaming and Recording of Public Council Meetings Policy

  AND FURTHER THAT Council approves the revised Live Streaming and Recording of Council Meetings Policy as set out in Attachment 1 to this Report.

  AND FURTHER THAT Council directs staff to prepare and present an amendment to the Town’s Procedural By-Law 2024-10 to include a section for Live Streaming and Recording of Public Council Meetings.

  CARRIED

9.1.4

Town of Grand Valley Redesign Website

9.1.4.1

Presentation - Donna Tremblay, Deputy Clerk/Communications Coordinator

Ms. Tremblay provided a preview of the Town's redesigned website including a summary of the website home page and components and new form for the public to report service issues.

• Resolution: 2024-09-08
  Moved by: L. Dart
  Seconded by: P. Rentsch

  BE IT RESOLVED THAT Council receives the presentation from Donna Tremblay, Deputy Clerk, Communications Coordinator, regarding the Town of Grand Valley's redesigned website. 

  CARRIED

9.2

Public Works Director

9.2.1

Report - Public Works Update, 2024-056

Matthew Bos, Director of Public Works presented the report including an update on the recruitment of a new roads employee who will begin employment with the Town on September 23rd.

Council discussed report including a discussion regarding the Leeson Street traffic calming pilot project and future traffic calming measures. 

• Resolution: 2024-09-09
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT staff be directed to prepare a report on speed control measures to include: 

  1. the effectiveness of the speed bumps to include feedback from residents on the street and surrounding area. 
  2. consultations with Burnside on effective use of line painting, bollards and speed humps utilizing a proposed budget estimate of $40,000 placed throughout the Town.
  3. Report to be prepared by December's Budget meeting. 
  CARRIED
• Resolution: 2024-09-10
  Moved by: P. Rentsch
  Seconded by: L. Dart

  BE IT RESOLVED THAT Council receives the Report - Public Works Update for information purposes.

  CARRIED

9.3

Planner

9.3.1

Report - September 2024 Planning Update, 2024-055

Mark Kluge, Town Planner presented his report. 

Council discussed the report and there were no questions to staff.

• Resolution: 2024-09-11
  Moved by: L. Dart
  Seconded by: P. Rentsch

  BE IT RESOLVED THAT Council receives the September 2024 Planning Update Report, for information purposes.

  CARRIED

9.4

Treasurer

There were no Treasurer reports.

9.5

By-Law Enforcement

There were no By-Law Enforcement reports.

9.6

Parks and Recreation

There were no Parks and Recreation reports.

10.

Public Meeting

There were no public meetings.

11.

Pending Items

There were no pending items.

12.

Correspondence

This item was extracted from the September 10, 2024 Information Items package for discussion. 

12.1

Information Items 2.1 - Association of Municipalities of Ontario - Support Modernizing the Municipal Elections Act.

Meghan Townsend, CAO/Clerk provided a summary of the item and requested Council's consideration and support of the draft resolution provided.

Council discussed and provided comments. Staff will include the draft resolution on the September 24, 2024 Regular Council Agenda.

13.

Council Updates

Councillor Jonker provided a summary of sessions he attend at the August  AMO Conference held in Ottawa. 

Councillors Jonker and Latam provided a summary of their delegation to Minister Paul Calandra, Minister of Municipal Affairs and Housing at the AMO Conference. 

14.

County Council Report

14.1

Dufferin County People and Equity Events

Mayor Soloman advised the next County Council meeting will be held on September 12, 2024.

14.2

County Council Alternate Member Attendance

Councillor Latam inquired about the procedure for the appointment of alternates for County Council Grand Valley representatives.

• Resolution: 2024-09-12
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT staff investigates County alternates attending in place of Grand Valley representatives.

  CARRIED

15.

Boards and Committees

15.1

Minutes

15.1.1

Dog Designation Committee Meeting Minutes - August 13, 2024

15.1.2

Grand Valley Medical Dental Board Meeting Minutes - May 27, 2024

• Resolution: 204-09-13
  Moved by: P. Latam
  Seconded by: P. Rentsch

  BE IT RESOLVED THAT Council receives the Board and Committee Minutes listed on the Tuesday, September 10, 2024, Council Agenda. 

  CARRIED

15.2

Recommendations

15.2.1

Grand River Conservation Authority's Conservation Area Strategy - Consultation Period

15.2.2

Correspondence - Antonio Canini - Dangerous Dog Designation Appeal - Elena Canini (Luigi)

• Resolution: 2024-09-14
  Moved by: J. Jonker
  Seconded by: P. Latam

  BE IT RESOLVED THAT Council receives the correspondence received from Antonio Canini regarding the Dangerous Dog Designation Appeal - Elena Canini (Luigi).

  AND FURTHER THAT  

  CARRIED

16.

New Business

Mayor Soloman requested Council and staff wear orange shirts to honor the National Day for Truth and Reconciliation at the September 24, 2024 Regular Council Meeting.  

17.

Notice of Motion

There were no notices of motion.

18.

By-laws

18.1

2024-XXX - Being a By-law to amend By-law 2024-10, Procedural By-Law, to permit live streaming, recording and broadcasting of Council Public Meetings.

• Resolution: 2024-09-15
  Moved by: P. Rentsch
  Seconded by: L. Dart

  BE IT RESOLVED THAT leave be given to introduce the by-law listed on the Tuesday, September 10, 2024 agenda as item 18.1 and that By-law be given the necessary reading and passed and numbered as By-law 2024-37.  

  CARRIED

19.

Closed Session (if required)

There was no closed session.

20.

Closed Meeting Summary

There was no closed meeting summary.

21.

Confirm Proceedings

• Resolution: 2024-09-16
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT leave be given to introduce a by-law to confirm the proceedings of the Regular Council Meeting held on Tuesday, September 10, 2024 and that it be given the necessary readings and be passed and numbered as By-Law 2024-38.  

  CARRIED

21.1

2024-XX A By-Law to Confirm Proceedings of Council of the Town of Grand Valley at its meeting held on August 13, 2024.

22.

Adjournment

• Resolution: 2024-09-17
  Moved by: L. Dart
  Seconded by: P. Rentsch

  BE IT RESOLVED THAT we do now adjourn this meeting of Council at 8:28 p.m. to meet again for a Regular Meeting on Tuesday, September 24, 2024 at 10:00 a.m. or at the call of the Mayor. 

  CARRIED