The Corporation of the Town of Grand Valley
Council Meeting Agenda

Tuesday, October 28, 2025 at 10:00 A.m. - 1:00 P.m.

Council Chambers, 5 Main Street North, Grand Valley

Changes to the original agenda are noted with an asterisk "*".

 

Town Council Meetings are livestreamed at townofgrandvalley.ca/council-live-stream. 

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1.

Call to Order and Roll Call

2.

Adoption of Agenda

Members of Council are required to request items they wish to discuss from the Information Items. Items will be discussed under Agenda Item 12-Correspondence. 

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

4.

Closed Meeting - 10:05 a.m.

• Recommendation

  That a Closed Meeting of Council be held pursuant to Section 239(2) the Municipal Act for the purposes of considering the following subject matters:

4.1

Call to Order

4.2

Disclosure of Pecuniary Interest and General Nature Thereof

4.3

Items for Discussion

4.3.1

Property Matter

Section 239(2)(b) and(e) personal matters about an identifiable individual and litigation or potential litigation 

5.

Open Meeting - 10:30 a.m.

6.

Rise and Report

7.

Approval of Previous Minutes

7.1

October 14, 2025 Council Minutes

8.

Announcements

Members of the Public or organizations wishing to have an announcement read at a meeting are required to contact the Town Offices at no later than 4:30 p.m. on the Tuesday preceding the date of the Regular Council Meeting. 

9.

Deputations/Presentations

Members of the Public wishing to present information or delegate to matters on the agenda are required to register to delegate using the Council Delegation Request Form.  Deadlines for registration are set out in Procedural By-Law 2024-10 section 6.7.  

9.1

Town of Grand Valley Years of Service Recognition 

9.1.1

Jordyn Beam - 5 years

10.

Public Questions

Members of the Public are required to submit written questions in advance to

10.1

Katrinia Gosselin - Concerns Regarding Deaken Drive Micro Surfacing

11.

Unfinished Business

12.

Staff Reports

12.1

Director of Finance/Treasurer

12.1.1

Treasurer’s Update, 2025-176

• Recommendation

  THAT Council receive the Report – Treasurer’s Update for information purposes.

12.2

Director of Public Works

12.2.1

2025-2026 Snow Clearing MOU with Thomasfield Homes, 2025-175

• Recommendation

  THAT Council receives Report – 2025-2026 Snow Clearing MOU with Thomasfield Homes,

  AND FURTHER THAT Council authorizes the Mayor and Clerk to sign the Memorandum of Understanding for snow clearing as attached to this report and directs staff to prepare and present the necessary by-law for passing.

12.3

By-Law and Property Standards Enforcement

12.3.1

By-law Enforcement Status Update – September 2025, 2025-174

• Recommendation

  THAT Council receives Report – By-Law Enforcement Status Update – September 2025, for information purposes

12.3.2

Fence Variance Report – 10 Mayberry, 2025-177

• Recommendation

  THAT Report No. 2025-177, Request for Variance of the Fence and Pool Enclosure By-Law, 2020-31, as amended, with respect to the property municipally known as 10 Mayberry Crescent (Roll # 110927) be received;

  AND FURTHER THAT Council approves a variance to section 5. (5.1), of the Fence and Pool Enclosure By-law 2020-31, as amended, to permit construction of a fence beyond the 2 m (6 feet) beyond the rear wall of the dwelling sidewall, to a distance of 11.15 m, 36.5 feet, with respect to the municipal property known as 10 Mayberry Crescent (Roll #110927).

12.4

Parks and Recreation

12.4.1

Recreation Update October 2025, 2025-178

• Recommendation

  THAT Council receives the report Recreation Update October 2025 for information purposes.

13.

Public Meeting

14.

Pending Items

14.1

Update – Wastewater Flows, 2025-179

15.

Correspondence

15.1

Township of Melancthon - Resolution - Public Safety - County Road 124 from Highway 10 in Shelburne to Wansborough Way

15.2

Township of Melancthon - Resolution - Harmonize all Fire By-Laws in Dufferin County

15.3

County of Dufferin - Response to Grand Valley Request for Road Safety Audit - Dufferin County Road 109 and 25

15.4

2026 Rural Ontario Municipal Association (ROMA) - Delegation Registration

16.

County Council Report

17.

Council Updates

Members of Council may provide updates relating to board, committee or association meetings and community events.

18.

Boards and Committees

18.1

Minutes

18.1.1

Grand Valley Public Library Board Minutes - September 10, 2025

18.1.2

South West Dufferin OPP Detachment Board Minutes - September 18, 2025

19.

New Business

20.

Notice of Motion

21.

By-laws

21.1

2025-XX

Being a By-Law to authorize the execution of a Memorandum of Understanding between Thomasfield Homes and the Corporation of the Town of Grand Valley for snow removal in the Mayberry Hill Phase 3 Development  - 2025/2026

22.

Confirm Proceedings

22.1

2025-XX

Being a By-Law to Confirm the Proceedings of the Council of the Corporation of the Town of Grand Valley at its Regular Meeting held on October 28, 2025

23.

Adjournment