The Corporation of the Town of Grand Valley
Council Meeting Agenda

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Council Chambers, 5 Main Street North, Grand Valley

Changes to the original agenda are noted with an asterisk "*".

 

Town Council Meetings are livestreamed at townofgrandvalley.ca/council-live-stream. 

1.
Call to Order and Roll Call

 

2.
Adoption of Agenda

 

Members of Council are required to request items they wish to discuss from the Information Items. Items will be discussed under Agenda Item 12-Correspondence. 

3.
Disclosure of Pecuniary Interest and the General Nature Thereof

 

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

4.
Closed Meeting - 6:00 p.m.

 
  • Recommendation

    That a Closed Meeting of Council be held pursuant to Section 239(2) the Municipal Act for the purposes of considering the following subject matters:

4.1
Call to Order

 

4.2
Disclosure of Pecuniary Interest and General Nature Thereof

 

4.3
Closed Minutes

 

4.3.1
April 22, 2025 Closed Meeting Minutes

 

4.4
Items for Discussion

 

4.4.1
Update on Various Legal Matters, 2025-098

 

Section 239(2)(e)(f) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 

4.4.2
Confidential Report - Requests for Human Resources Policy Changes, 2025-105

 

Section 239(2)(d) labour relations or employee negotiations

5.
Open Meeting - 6:30 p.m.

 

6.
Rise and Report

 

7.
Approval of Previous Minutes

 

8.
Announcements

 

Members of the Public or organizations wishing to have an announcement read at a meeting are required to contact the Town Offices at [email protected] no later than 4:30 p.m. on the Tuesday preceding the date of the Regular Council Meeting. 

9.
Deputations/Presentations

 

Members of the Public wishing to present information or delegate to matters on the agenda are required to register to delegate using the Council Delegation Request Form.  Deadlines for registration are set out in Procedural By-Law 2024-10 section 6.7.  

10.
Public Questions

 

Members of the Public are required to submit written questions in advance to [email protected].

11.
Unfinished Business

 

12.
Staff Reports

 

12.1
CAO/Clerk 

 

12.1.1
Grand Valley Public Library Land Decision, 2025-093

This item has attachments. 
1.Grand Valley Public Library land decision - 2025-093.pdf
2.Attachment 1 - Letter to Library Board.pdf
3.Attachment 2 - Library Board’s Decision on Land Proposals.pdf
  • Recommendation

    THAT Council receive Report – Grand Valley Public Library land decision,

    AND THAT Council authorizes the use of Development Charges funding to pay for a viability development plan and asks the Board to prepare a scope of work for consultant assistance with this plan so that an RFP can be issued when they are ready to proceed with next steps.

12.1.2
2025 CAO Performance Review Format, 2025-106

This item has attachments. 
1.2025 CAO Performance Review format - 2025-106.pdf
  • Recommendation

    THAT Council receive Report – 2025 CAO Performance Review format,

    AND THAT Council directs the CAO to arrange for the format of Council’s choosing.

12.1.3
Highland Health Network Use of Space at Medical Dental Centre, 2025-103

This item has attachments. 
1.Highland Health Network Use of Space at Medical Dental Centre - 2025-103.pdf
  • Recommendation

    THAT Council receives Report – Highland Health Network Use of Space at Medical Dental Centre,

    AND THAT Council agrees to hold off on securing a lease for the lower level to give Highland Health Network the time requested to finalize plans for expanded medical services in our community,

    AND THAT Council directs the CAO to present an amended lease that would facilitate the potential addition of the lower level for Council approval.

12.1.4
Firefighter Recruitment, 2025-104

This item has attachments. 
1.Firefighter Recruitment - 2025-104.pdf
2.Attachment 1 - Letter from Fire Board.pdf

12.1.5
CAO Progress Update, 2025-095

This item has attachments. 
1.CAO Progress Update - June 2025 - 2025-095.pdf
  • Recommendation

    THAT Council receives the Report – CAO Progress update for information purposes.

12.2
Director of Public Works

 

12.2.1
Public Works Update Report – May 2025, 2025-100

This item has attachments. 
1.Public Works update report - 2025-100.pdf
  • Recommendation

    THAT Council receives the Public Works Update Report March 2025 for information purposes.

12.3
Manager of Planning

 

12.3.1
Planning Update Report – June 2025, 2025-090

This item has attachments. 
1.June 2025 Planning Update Report - 2025-090.pdf
  • Recommendation

    THAT Council receives Report PLN 2025-090 – Monthly Planning Update Report - June 2025, for information purposes.

12.3.2
Draft Plan Approval Extension Request Grand Valley Business Park (Thomasfield) File 22T-202201, 2025-099

This item has attachments. 
1.Draft Plan Approval Extension Request Grand Valley Business Park file 22T-202201 - 2025-099.pdf
2.Appendix 1_Approved Draft Plan (September 27, 2022).pdf
3.Appendix 2_Draft Plan Extension Request_ June 3 2025.pdf
  • Recommendation

    THAT Report No. PLN2025-099 Draft Plan Approval Extension Request, Grand Valley Business Park (Thomasfield) File 22T-202201 be received;

    AND FURTHER THAT Council approve the extension of Draft Plan Approval for the Grand Valley Business Park (Thomasfield) File 22T-202201, for five years to September 27, 2030.

12.4
Director of Finance/Treasurer

 

12.5
By-Law and Property Standards Enforcement

 

12.6
Parks and Recreation

 

13.
Public Meeting

 

14.
Pending Items

 

15.
Correspondence

 

16.
County Council Report

 

17.
Council Updates

 

Members of Council may provide updates relating to board, committee or association meetings and community events.

18.
Boards and Committees

 

19.
New Business

 

20.
Notice of Motion

 

21.
Motions - Notice Provided

 

21.1
Councillor Latam - Community Input - Council Remuneration, benefits and Meeting Times

 

A Motion for which notice was given at a meeting held on May 27, 2025.


WHEREAS Council had the Mayor and Deputy Mayor positions acclaimed in the last election and a total of 4 people running for 3 Councillors positions


WHEREAS Compensation, benefits and meeting times can potentially have an impact on the participation from the community to run for council positions


WHEREAS the Mayor, Deputy Mayor and Councillors should be compensated fairly and equitably for the time put into their respective positions when serving on Council


WHEREAS Council positions in Grand Valley are not full-time positions and therefore meeting times and what day meetings are held should be considered


THEREFORE BE IT RESOLVED THAT a Citizen Committee for Council Compensation is established to act as an independent body charged with reviewing and bringing forward recommended changes on renumeration, benefits and expenses for Members of Council as well as any other additional policies for the offices of Mayor and Council.


AND FURTHER THAT the following be used as a framework:

  • Review the matter of compensation as it relates to public office by meeting with each current Member of Council
  • Review the compensation package supported by market data and comparable municipalities in terms of scope, size and nature of work
  • Review the functions and responsibilities of Mayor and Council, the level of community engagement and time commitment required of individuals holding municipal office, including, but not limited to meetings, events, preparation time, and communication with the public.
  • Review meeting times and what day of the week council meetings are held to ensure public accessibility, member attendance and lack of hinderance for those balancing full-time jobs and serving on council.
  • Oversee preparation and presentation of a final report and recommendations to Council for approval

AND FURTHER THAT the Committee seek public input on these topics through surveys or open houses as well as Council input to


AND FURTHER THAT the term of the Committee starts August 2025, with a minimum of 3 meetings and will attempt to present the report to council no later than December 2025

21.2
Councillor Latam - Request for Pre-Qualification (RFPQ) - Roaster of Prequalified Engineering Consultants

 

A Motion for which notice was given at a meeting held on May 27, 2025.


WHEREAS the Town of Grand Valley contracts the vast majority of its engineering to a single engineering firm


WHEREAS Grand Valley is growing and has many future projects where it will need engineering services from engineering firms


WHEREAS it is prudent to have a list of qualified engineers to obtain quotes on costing for projects happening within Grand Valley in an effort to be fiscally responsible to the residents


THEREFORE BE IT RESOLVED THAT staff do a request for prequalification (RFPQ) to develop a roster of prequalified engineering consultants that the Town can use from time to time as needed on its various projects

22.
By-laws

 

23.
Confirm Proceedings

 

24.
Adjournment

 
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