The Corporation of the Town of Grand Valley
Council Meeting Agenda

Tuesday, November 12, 2024 at 6:00 P.m. - 10:00 P.m.

Council Chambers, 5 Main Street North, Grand Valley

Changes to the original agenda are noted with an asterisk "*".

 

Town Council Meetings are livestreamed at townofgrandvalley.ca/council-live-stream. 

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1.

Call to Order and Roll Call

2.

Adoption of Agenda

Members of Council are required to request items they wish to discuss from the Information Items. Items will be discussed under Agenda Item 12-Correspondence. 

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

4.

Approval of Previous Minutes

4.1

October 22, 2024 Council Minutes

4.2

October 22, 2024 - Special Council - 2025 Budget Minutes

5.

Announcements

Members of the Public or organizations wishing to have an announcement read at a meeting are required to contact the Town Offices at no later than 4:30 p.m. on the Tuesday preceding the date of the Regular Council Meeting. 

5.1

Proclamation - International Day for the Elimination of Violence Against Women - November 25, 2024

6.

Deputations/Presentations

Members of the Public wishing to present information or delegate to matters on the agenda are required to register to delegate using the Council Delegation Request Form.  Deadlines for registration are set out in Procedural By-Law 2024-10 section 6.7.  

7.

Public Questions

Members of the Public are required to submit written questions in advance to

7.1

Pedestrian Crossing Zone - Nikki-Lynn Henderson

8.

Unfinished Business

9.

Staff Reports

9.1

CAO/Clerk 

9.1.1

Council Memo - Temporary Placement of Sea Container, 2024-093

9.1.2

Report - 2024-2025 Snow Clearing Memorandum Of Understanding with Thomasfield Homes, 2024-095

• Recommendation

  THAT Council receives Report – 2024-2025 Snow Clearing MOU with Thomasfield Homes,

  AND FURTHER THAT Council authorizes the Mayor and Clerk to sign the Memorandum of Understanding for snow clearing as attached to this report and directs staff to prepare and present the necessary by-law for passing.

9.1.3

Report - CAO Progress Update - November 2024 , 2024-079

• Recommendation

  THAT Council receives the Report- CAO Progress Update for information purposes.

9.2

Public Works Director

9.2.1

Report - Public Works Update, October, 2024, 2024-092

• Recommendation

  THAT Council receives the Public Works Update Report, October, 2024 for information purposes.

9.3

Planner

9.3.1

Decision Proposed Zoning By-Law Amendment Z05-2024, 25 McIntyre Lane, 2024-083

• Recommendation

  THAT Report Decision Proposed Zoning By-law Amendment Z05-2024, 25 McIntyre Lane, File No. PLN2024-083, dated November 12, 2024, be received;

  AND FURTHER THAT the application from the property owners of 25 McIntyre, for a Zoning By-law Amendment, to amend the current minimum requirements for setbacks from the rear and interior side yards for accessory structures from 1.5 m to 0.6m, as required in Zoning By-law 2009-10, as amended, for the lands municipally know as 25 McIntyre Lane, Roll 110879, as generally shown in Appendix 2: DRAFT Zoning By-law, be approved and the necessary By-law be adopted;

  AND FURTHER THAT Council directs staff to note in roll file 110879 that the Town does not have liability for keeping the Rear Yard Catch Basin outlet clear on the subject property.

9.3.2

Report - Monthly Planning Update - November 2024, 2024-084

• Recommendation

  THAT Council receives the November 2024 Planning Update Report, for information purposes.

9.4

Parks and Recreation

9.4.1

Report - Orangeville Snowmobile Club Memorandum of Understanding, 2024-097

• Recommendation

  THAT Council receives Report – Orangeville Snowmobile Club Memorandum of Understanding,

  AND FURTHER THAT Council authorizes the execution of the MOU and directs staff to prepare and present the necessary by-law for passing.

9.5

Treasurer

9.6

By-Law Enforcement

10.

Public Meeting

11.

Pending Items

12.

Correspondence

12.1

Grand Valley Santa Claus Parade Committee

12.1.1

Requests - Parade Road Closure, Public Works Assistance and Insurance 

12.1.2

Requests - Mayor and Public Works Parade Attendance

12.2

Ontario Municipal Partnership Fund - Peter Bethlenfalvy, Minister of Finance 

12.3

Town of Mono

Correspondence to the Honourable Doug Downey, Attorney General requesting amendments to Ontario Provincial Offence System

12.4

Rural Ontario Municipal Association (ROMA) 2025 Conference Delegation Submissions

12.5

Association of Municipalities of Ontario (AMO) - Grand Valley Council Delegation - Correspondence received from Paul Calandra, Minister of Municipal Affairs and Housing

13.

Council Updates

Members of Council may provide updates relating to board, committee or association meetings and community events.

14.

County Council Report

15.

Boards and Committees

15.1

Minutes

15.2

Recommendations

15.2.1

Grand River Conservation Authority (GRCA)

15.2.1.1

GRCA Correspondence 2025 Draft Budget for Consultation dated October 28, 2024

15.2.1.2

GRCA Report - GM-10-24-87 Budget 2025 - Draft # 1

15.2.1.3

GRCA Report - GM-10-24-88 - Budget 2025- Draft #1 - Municipal Apportionment

16.

New Business

16.1

Town Year-End Lunch - Date and Location - Verbal Discussion

17.

Notice of Motion

18.

By-laws

18.1

2024-XX - Being a By-Law to amend By-Law 09-10, as amended, Zoning By-Law for the Town of Grand Valley to rezone lands from Village Residential Exception (RV-8) to Village Residential Exception (RV-18) - 25 McIntyre Lane   

18.2

2024-XXX - Being a By-Law to authorize the execution of a Memorandum of Understanding between Thomasfield Homes and the Town of Grand Valley for snow removal in Mayberry Hill Phase 3 Development

18.3

2024-XXX - Being a By-Law to authorize the execution of a Memorandum of Understanding between the Orangeville Snowmobile Club and the Town of Grand Valley for snowmobiling on the Upper Grand Trailway

19.

Closed Session - 6:05 p.m.

• Recommendation

  That a closed meeting of Council be held pursuant to s.239(2) of the Municipal Act for the purposes of considering the following subject matters:

19.1

Call to Order

19.2

Disclosure of Pecuniary Interest and General Nature Thereof

19.3

Closed Meeting Minutes

19.3.1

October 8, 2024 - Closed Meeting Minutes

19.4

Human Resources Project

Section 239(2)(b) and (d) personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations.

19.4.1

Closed Presentation - Erin Holls, Senior Associate, Pesce & Associates

20.

Closed Meeting Summary (Rise and Report)

21.

Confirm Proceedings

21.1

2024-XXX - A By-Law to confirm the proceedings of Council of the Corporation of the Town of Grand Valley at its meeting held on November 12, 2024

22.

Adjournment