The Corporation of the Town of Grand Valley

Special Council Meeting Minutes

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Council Chambers, 5 Main Street North, Grand Valley
Council Present:
  • Mayor Steve Soloman
  • Deputy Mayor Philip Rentsch
  • Councillor Lorne Dart
  • Councillor James Jonker
  • Councillor Paul Latam
Staff Present:
  • Meghan Townsend, Chief Administrative Officer/Clerk
  • Matthew Bos, Director Public Works
  • Steven Freitas, Director of Finance/Treasurer
  • Donna Tremblay, Deputy Clerk/Communications Coordinator
  • James Allen, Recreation Facilities Manager

Mayor Soloman called the meeting to order at 3:22 p.m.

  • Resolution:2024-12-33
    Moved by:J. Jonker
    Seconded by:P. Latam

    BE IT RESOLVED THAT Council adopts the Special Council - 2025 Capital Budget Agenda dated December 10, 2024 as circulated.

    CARRIED

Meghan Townsend, CAO/Clerk provided opening remarks. She stated the Staff report contained a number of attachments with each summarizing works completed in 2024, proposed capital works for 2025 and funding sources,  to assist Council in their discussions for 2025 capital projects and provide direction to staff. 

Mayor Soloman thanked CAO/Clerk Townsend for her introductory remarks. Council discussed and provided  amendments to the capital projects as follows:

Community Centre Renovations

Council requested an amount of $141,000 be included in the 2025 reserves to be used for future renovation loan repayments.

Recreation 

Council requested the removal of $30,000 for Concession 2/3 parking lot expansion and $2,700 for purchase of equipment and include the pressure washer purchase in the operation budget.

Bridges and Culverts

Council requested the Bridge 10 loan payment amount be amended to $160,000 to align with Council direction for a 10 year loan term.  The amount of $35,000 be used for study work for Bridge 7, with consideration of bridge work upon receipt of 2025 OSIM report.

Road and Sidewalk Construction

Council requested the amount of $50,000.00 be included for construction of a Main Street Crosswalk. 

Public Works Vehicles and Equipment

Council requested the equipment purchase in the amount of $33,000 be funded from 2024 Public Works equipment sales and future purchases consider environmental options.

Wastewater System and Infiltration Projects 

Council requested staff obtain costing from the Town's engineers and one-half of the costing amount included as reserves for works to be conducted in 2026.

Mayor Soloman provided closing remarks, and thanked Council and staff for the discussions and feedback.

  • Resolution:2024-12-34
    Moved by:P. Latam
    Seconded by:J. Jonker

    BE IT RESOLVED THAT Council receives Report – Draft 2025 Capital Budget,

    AND FURTHER THAT Council authorizes the following projects to proceed:

    • Bridge 7 studies
    • Water Tower Generator
    • Community Centre Expansion
    • Payment for the Bridge 10 loan as discussed in Council
    • Gravel tender for material up to $400,000
    • Microsurfacing Water and Main Streets
    • Sand/Salt distribution system for Truck 46
    • Purchase of pressure washer for Public Works
    • Microsurfacing Mount Haven Crescent and Deaken Drive
    • Southeast Sewage Pumping Station (as authorized previously)
    • Wastewater Treatment Plant 2025 Capital Expenditures
    • Feasibility of streetlight at the intersection of Amaranth/East Luther Townline and County Road 109

    AND FURTHER THAT that the changes discussed in the meeting be made for the Operating Budget presentation on January 28, 2025.

    CARRIED
  • Resolution:2024-12-35
    Moved by:P. Rentsch
    Seconded by:L. Dart

    BE IT RESOLVED THAT leave be given to introduce a by-law to confirm the proceedings of the Special Council Meeting held on December 10, 2024 and that it be given the necessary readings and be passed and numbered as By-Law 2024- .  

    CARRIED
  • Resolution:2024-12-36
    Moved by:L. Dart
    Seconded by:P. Rentsch

    BE IT RESOLVED THAT we do now adjourn this meeting of Council at  5:10 p.m. to meet again for a Special Council Meeting- 2025 Operating Budget on January 28, 2025 at 2:00 p.m. or at the call of the Mayor. 

    CARRIED