The Corporation of the Town of Grand Valley
Council Meeting Agenda

Tuesday, March 24, 2026 at 10:00 A.m. - 1:00 P.m.

Council Chambers, 5 Main Street North, Grand Valley

Changes to the original agenda are noted with an asterisk "*".

 

Town Council Meetings are livestreamed at townofgrandvalley.ca/council-live-stream. 

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1.

Call to Order and Roll Call

2.

Adoption of Agenda

Members of Council are required to request items they wish to discuss from the Information Items. Items will be discussed under Agenda Item 12-Correspondence. 

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

4.

Closed Meeting  - (to immediately follow open session)

• Recommendation

  That a Closed Meeting of Council be held pursuant to Section 239(2) the Municipal Act for the purposes of considering the following subject matters:

4.1

Call to Order

4.2

Disclosure of Pecuniary Interest and General Nature Thereof

4.3

Closed Minutes

4.3.1

November 25, 2025 Closed Council Minutes

4.4

Items for Discussion

4.4.1

Confidential Report – Public Appointments to the Grand Valley Economic Development Advisory Committee, 2026-062

Section 239(2)(b) personal matters about an identifiable individual

4.4.2

Confidential Update – Sale of Southgate Gravel Pit, 2026-063

Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board

4.4.3

Chief Administrative Officer Development Plan Update and 2026 Performance Review Discussions, 2026-061

Section 239(2)(b) personal matters about identifiable individuals, including municipal or local board employees.

5.

Open Meeting - 10:00 a.m.

6.

Rise and Report 

7.

Approval of Previous Minutes

7.1

March 10, 2026 - Council Minutes

7.2

March 10, 2026 - Special Council - 2026 Budget Minutes

8.

Announcements

Members of the Public or organizations wishing to have an announcement read at a meeting are required to contact the Town Offices at no later than 4:30 p.m. on the Tuesday preceding the date of the Regular Council Meeting. 

9.

Deputations/Presentations

Members of the Public wishing to present information or delegate to matters on the agenda are required to register to delegate using the Council Delegation Request Form.  Deadlines for registration are set out in Procedural By-Law 2024-10 section 6.7.  

9.1

10:05 a.m. Town of Grand Valley 2025 Annual Water Reporting

9.1.1

Presentation - Joe Miedema, P.Eng. General Manager, Dufferin Water Company Limited 

9.1.1.1

2025 Grand Valley Water Systems Annual Summary Report

9.1.1.2

Ontario Drinking Water Systems Regulation O. Reg 170/03 Annual Report

9.2

10:35 a.m. Town of Grand Valley 2025 Asset Management Plan

9.2.1

Presentation - Arunas Kalinauskas, Business Manager, Asset Management/GIS, RJ Burnside and Associates Ltd.

9.2.2

2025 Grand Valley Asset Management Plan

10.

Public Questions

Members of the Public are required to submit written questions in advance to

11.

Unfinished Business

11.1

242 Water Street Lease Termination - update, 2026-060

• Recommendation

  THAT Council receives Report – 242 Water Street Lease Termination – Update,

  AND FURTHER THAT Council agrees to the request from the Tenant for an extension of time to vacate the property to August 31, 2026.

12.

Staff Reports

12.1

By-Law and Property Standards Enforcement

12.1.1

By-law Enforcement Status Update – February 2026, 2026-064

• Recommendation

  THAT Council receives Report – By-Law Enforcement Status Update –February 2026

12.2

Parks and Recreation

12.2.1

Recreation Update March 2026, 2026-057

• Recommendation

  THAT Council receives the report Recreation Update March 2026 for information purposes.

12.3

Director of Finance/Treasurer

12.3.1

Final 2026 Operating and Capital Budget, 2026-066

• Recommendation

  THAT Council receive the Report – Final 2026 Operating and Capital Budget;

  AND FURTHER THAT Council approves the Final 2026 Operating and Capital Budget as presented and directs staff to prepare and present the necessary by-laws for adoption.

12.3.2

Final 2026 Town of Grand Valley Fees and Charges Update, 2026-058

• Recommendation

  THAT Council receive the Report – Final 2026 Town of Grand Valley Fees and Charges Update;

  AND FURTHER THAT staff be directed to present the Fees and Charges By-Law for adoption in accordance with Appendix 1 to this report.

12.3.3

Treasurer’s Update, 2026-068

• Recommendation

  THAT Council receive the Report – Treasurer’s Update for information purposes.

12.4

CAO/Clerk 

12.4.1

Debenture By-law for Community Centre Expansion Financing, 2026-065

• Recommendation

  THAT Council receive the report Debenture By-Law for Community Centre Expansion Financing;

  AND FURTHER THAT Council authorizes the issuance of a Debenture, carrying an interest rate of 4.53% p.a. (compounded semi-annually), principal amount of $3,113,500.00, term of 20 years and with a closing date of April 15, 2026, to Ontario Infrastructure and Lands Corporation (“OILC”);

  AND FURTHER THAT the Mayor and the Treasurer are hereby authorized to cause the Debentures to be issued, one or more of the Clerk and Treasurer are hereby authorized to generally do all things and to execute all other documents and other papers in the name of the Municipality in order to carry out the issue of the Debentures and the Treasurer is authorized to affix the Municipality’s municipal seal to any of such documents and papers;

  AND FURTHER THAT Council directs staff to prepare and present the necessary By-Law for passing.

12.4.2

Bulk Water Program, 2026-039

• Recommendation

  THAT Council receive the report Bulk Water Program

  AND THAT Council direct staff to proceed with option three (3), increase the administration fee for “per occasion” connections to $150, and establish a separate bulk water fee of $5.00/m³

  AND THAT Council direct staff to include this fee in the next update to the Town’s Fee and Charges By-law.

12.4.3

Council Remuneration Review, 2025-188

• Recommendation

  THAT Council receive the Report Council Remuneration Review;

  AND FURTHER THAT Council approves the Council Remuneration Policy in accordance with Attachment 3 to this report.

  AND FURTHER THAT Council directs staff to prepare and present a Council Remuneration By-law for adoption at a future meeting of Council.

12.4.4

2025 Statement of Council and Local Board Member Remuneration and Expenses Paid, 2026-059

• Recommendation

  THAT Council receive the report 2025 Statement of Council and Local Board Member Remuneration and Expenses Paid, for information purposes.

12.4.5

2026 Municipal and School Board Election – Policy and By-Law Updates, 2026-052

• Recommendation

  THAT Council receive the report 2026 Municipal and School Board Election– Policy and By-law Updates

  AND FURTHER THAT Council approves the Use of Corporate Resources for Municipal Election Policy for the 2026 Municipal Election as presented in Appendix 1.

  AND FURTHER THAT Council directs staff to present the necessary by-laws identified as Appendices to this Report for adoption.

13.

Public Meeting

14.

Pending Items

15.

Correspondence

15.1

Allto Construction - Request for Septic Disposal Access at Grand Valley Treatment Facility

15.2

Grand River Conservation Authority CA Annual Report on 2025 Watershed Services

15.3

Ministry of the Environment, Conservation and Parks - Improving Ontario's Conservation Authority System Technical Briefing

16.

County Council Report

17.

Council Updates

Members of Council may provide updates relating to board, committee or association meetings and community events.

18.

Boards and Committees

18.1

Minutes

18.1.1

Grand Valley and District Community Centre Board Minutes - February 17, 2026

18.1.2

Grand Valley Public Library Board Minutes and CEO Report - February 11, 2026

18.2

Recommendations

19.

New Business

20.

Notice of Motion

21.

By-laws

21.1

2026-16 - Being a By-Law to Authorize the Long-Term Borrowing pursuant to the Issue of Debentures

21.2

2026-XX - Being a Bylaw to Establish the Fees and Charges for Various Services Provided by the Municipality

21.3

2026-XX - Being a By-Law to Provide for adoption of the budgetary estimates for the year 2026.

21.4

2026-XX - Being A By-law to Amend By-law 2025-60 Being a By-law to Authorize the Use of Alternative Voting Methods (telephone and internet) for the 2026 School Board and Municipal Election - Advance Voting Period

21.5

2026-XX - Being a By-law to Delegate Authority to the Chief Administrative Officer for Restricted Acts During the Restricted Acts Period

22.

Confirm Proceedings

22.1

2025-XX - Being a By-Law to confirm the Proceedings of Council of the Corporation of the Town of Grand Valley at the Regular Meeting held on March 24, 2026

23.

Adjournment