The Corporation of the Town of Grand Valley

Council Meeting Minutes

Tuesday, December 10, 2024 at 10:00 A.m. - 2:00 P.m.

Council Chambers, 5 Main Street North, Grand Valley

Council Present:

• Mayor Steve Soloman
• Deputy Mayor Philip Rentsch
• Councillor Lorne Dart
• Councillor James Jonker
• Councillor Paul Latam

Staff Present:

• Meghan Townsend, Chief Administrative Officer/Clerk
• Matthew Bos, Director Public Works
• Steven Freitas, Director of Finance/Treasurer
• Donna Tremblay, Deputy Clerk/Communications Coordinator
• Brad Haines, By-Law Enforcement Officer
• James Allen, Recreation Facilities Manager

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1.

Call to Order and Roll Call

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Mayor Soloman called the meeting to order at 10:01 a.m.
Mayor Soloman announced that the meeting is being livestreamed and publicly broadcast with the recording of the meeting to be available on the Town's website.

2.

Adoption of Agenda

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• Resolution: 2024-12-01
  Moved by: J. Jonker
  Seconded by: P. Latam

  BE IT RESOLVED THAT Council adopts the agenda and any addendums dated Tuesday, December 10, 2024 as circulated.

  CARRIED

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

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No pecuniary interest was declared.

4.

Approval of Previous Minutes

4.1

November 26, 2024 - Council Minutes

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• Resolution: 2024-12-02
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT the minutes of the November 26, 2024, Regular Council Meeting be approved as circulated.

  CARRIED

5.

Announcements

There were no announcements.

6.

Deputations/Presentations

6.1

10:05 a.m. Presentation - Main Street Pedestrian Crossing Review - RJ Burnside and Associates 

This item has Video

Councillor Dart arrived at 10:10 a.m. 

Henry Canten from RJ Burnside and Associates appeared before Council to outline the Main Street Pedestrian Crossing Review and proposed recommendations. He summarized the study's scope, project background, signal and pedestrian crossover warrant reviews and provided recommendations. 

Council discussed the information presented and provided questions relating to the crosswalk's installation costs and impacts to downtown parking and snow removal. 

• Resolution: 2024-12-03
  Moved by: J. Jonker
  Seconded by: P. Latam

  BE IT RESOLVED THAT leave be given to Henry Canten, RJ Burnside and Associates, to address Council;

  CARRIED
• Resolution: 2024-12-04
  Moved by: J. Jonker
  Seconded by: P. Latam

  BE IT RESOLVED THAT Council receives the presentation from Henry Canten, RJ Burnside and Associates.

  AND FURTHER THAT Council directs staff to include a crosswalk Type B with bump out in the 2025 Budget.  

  CARRIED

6.2

10:20 a.m. Presentation Grand Valley and District Public Library - Building Committee

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Joanne Stevenson, Grand Valley Public Library CEO and Brennan Solecky, Grand Valley Library Board Member appeared before Council on behalf of the Grand Valley Public Library Building Committee to address Council questions regarding the Grand Valley Public Library Functional Program Report.

Council discussed the GVPL Functional Program Report and provided questions regarding: 

• Time frame and preferred location of a new library including the Library Board's governance and authority to acquire property; and 
• Funding sources and costs per square meter.

CAO Townsend inquired as to whether discussions regarding a new facility have taken place with the School Board. 

Mayor Soloman thanked the Board Members for their attendance.

• Resolution: 2024-12-05
  Moved by: P. Latam
  Seconded by: L. Dart

  BE IT RESOLVED THAT leave be given to the Members of the Grand Valley Public Library Building Committee, to address Council.

  CARRIED
• Resolution: 2024-12-06
  Moved by: J. Jonker
  Seconded by: P. Latam

  BE IT RESOLVED THAT Council receives the presentation from the Members of the Grand Valley Public Library Building Committee.

  CARRIED

7.

Public Questions

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There were no public questions. 

8.

Unfinished Business

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There was no unfinished business. 

9.

Staff Reports

9.1

Planner

9.1.1

Decision Proposed Zoning 68 Water Street File Z06-2024, 2024-115

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Meghan Townsend CAO/Clerk presented the Decision Report. She provided a summary of the proposed Zoning By-Law amendment requests. 

Ryan Smith, Agent for the Applicant was in attendance to address Council's questions. 

Council discussed the Report and did not provide any questions.

• Resolution: 2024-12-07
  Moved by: P. Rentsch
  Seconded by: L. Dart

  THAT Report No. PLN2024-115, dated December 10, 2024, be received;

  AND FURTHER THAT Zoning By-law Amendment file Z06-2024, to amend the Town of Grand Valley Zoning By-law 2009-10, as amended, for the lands municipally known as 68 Water Street (Roll #349900), as generally shown in Appendix 2: Zoning By-law, of this report be approved and the necessary by-law be adopted.

  CARRIED

9.1.2

Decision Proposed Consent File B01-2024 and Zoning File Z07-2024 – 402287 County Road 15, 2024-117

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Meghan Townsend, CAO/Clerk presented the Decision Report. She provided a summary of the consent application, noting the Town had received and revised severance sketch where the severed portion was reduced.

Council discussed the report and sought clarification regarding Consent condition number 10 as to whether this was a standard request.  

Everett Lusk from Van Harten Surveying Inc, Agent for the Applicants, appeared before Council to address Council's question.  He stated his understanding was condition 10 was to ensure the lot size was suitable for a sewage system.

• APPLICATION#: BO1-2024
  RE: LOT(S) NO(S): Part Lot 29 CONCESSION: Concession 11
  MUNICIPAL ADDRESS: 402287 County Road 1 5 (Roll# 207300) - Part 2 7R-2720
  APPLICATION: APPROVED (X)  DENIED ( ) DEFERRED ( )

  Resolution: 2024-02
  Moved by: L. Dart
  Seconded by: P. Rentsch

  REASONS:  The application conforms to the policies of the Official Plan and The Provincial Planning Statement 2024.

  CONDITIONS BELOW TO THE ABOVE APPLICATION, BEING A BOUNDARY ADJUSTMENT FROM PART OF LOT 29, CONCESSION 11 (ROLL#207300), TO THE W 1/2 OF LOT 29 CONCESSION 111 (ROLL#207400), WITH AN AREA OF APPROXIMATELY 20.20 ha.

  1. That this boundary adjustment applies to an addition of approximately 20.20 ha.
  2. That the deed for the conveyance be submitted for endorsement on or before one year from the date of notice of decision.
  3. That all costs pertaining to this application, survey expenses and all others applicable shall be borne by the applicant.
  4. A plan of survey, in digital format is required. All surveys shall include integrated survey data. The applicant shall submit a draft reference plan for review and approval from the Town prior to submission to the Land Registry Office. The applicant shall submit an electronic copy (PDF) of the resultant deposited reference plan in an AutoCad drawing format in UTM-17 (NAD 83-CSRS) coordinates, which is accurate to the Urban Standard as specified in s.14(2) of O.Reg 216/10 of the Surveyors Act.
  5. The lands subject to this application shall comply with the property standards by-law. All derelict vehicles, derelict equipment, sea containers, scrap, materials and garbage and any other contraventions shall be rectified to the Town’s satisfaction.
  6. Taxes must be paid in full to date.
  7. That subsection 50(3) of the Planning Act applies to any subsequent conveyance of or transaction involving this parcel of land. Therefore, once the subjectparcel of land has been conveyed to the owner of the parcel abutting, the subjectparcel and the said abutting parcel shall merge in title and become one parcel of land.
  8. That the SEVERED parcel (20.20 ha) to be merged with the property to the West (W ½ Lot 29, Concession 11, Roll #207400, DEAKEN, Dayne & Jessica) and zoned Agricultural (A) Zone and the RETAINED parcel (2.025 ha) is to be rezoned to a Rural Residential Exception Thirty-seven (RR-37) Zone.
  9. That the SEVERED parcel (20.20 ha) shall be transferred into the same name as the agricultural lot to the West (W ½ Lot 29, Concession 11, Roll #207400, DEAKEN, Dayne & Jessica) and that an undertaking from the Applicant’s (BOND) solicitor confirming that the lands will be consolidated on title with the adjacent lands.
  10. The Applicant shall provide an approved letter of lot suitability for the installation of a sewage system by the County of Dufferin Building Department and confirmation the existing system is located on the retained portion only.
  CARRIED

  Original Signed by:

  Steve Soloman - Chair 
  Phil Rentsch - Member
  Lorne Dart - Member
  Paul Latam - Member 
  James Jonker - Member  

  
  
• Resolution: 2024-12-08
  Moved by: J. Jonker
  Seconded by: P. Rentsch

  THAT Report No. PLN2024-117 - dated December 10, 2024, be received;

  AND FURTHER THAT Application Z07-2024 from the property owners of 402287 County Road 15 (Roll #207300) for a Zoning By-law Amendment, to rezone a portion of the lands from the Agricultural (A) Zone to a Rural Residential Exception Thirty-seven (RR-37) Zone, as generally shown in Appendix 3: Zoning By-law, be approved and the necessary By-law be adopted.

  CARRIED

9.1.3

December 2024 Planning Update, 2024-118

This item has Video

Meghan Townsend, CAO/Clerk presented the report. 

Council discussed the report and there were no questions.

• Resolution: 2024-12-13
  Moved by: J. Jonker
  Seconded by: L. Dart

  BE IT RESOLVED THAT Council receives Report PLN 2024-118 December 2024 Planning Update, for information purposes.

  CARRIED

9.2

CAO/Clerk 

9.2.1

Report Amendments to Procedural By-Law 2024-10, as amended, Relocation of Closed Session in the Order of Business, 2024-112

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Donna Tremblay, Deputy Clerk, presented the report outlining the new proposed Order of Business. She advised Confirmation of Proceedings was mistakenly removed from the Order of Business list and requested that the draft Amending By-Law be approved as amended to included Confirmation of Proceedings in the Order of Business. 

Council discussed the report and sought clarification regarding Closed Meeting timing. Staff advised.

• Resolution: 2024-12-14
  Moved by: P. Latam
  Seconded by: J. Jonker

  THAT Council receives the Report - Amendments to Procedural By-Law 2024-10, as amended, Relocation of Closed Session in the Order of Business for Regular and Special Meetings of Council;

  AND FURTHER THAT Council approves a By-Law to amend the Town’s Procedural By-Law 2024-10, as amended, in accordance with Attachment 1 to this report, and directs staff to prepare and present the by-law for passing, as amended.

  CARRIED

9.2.2

Report CAO Progress Update, 2024-101

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CAO/Clerk Townsend presented the report, including a verbal update on the completion of the Water Tower revitalization project and gateway signage. She sought direction on whether to remove the Fire Service Delivery item from her list. 

Council discussed the report and confirmed Fire Service Delivery be removed from the list. Council requested a Bulk Water Sales Policy be added to the list of update items.

• Resolution: 2024-12-15
  Moved by: L. Dart
  Seconded by: P. Latam

  BE IT RESOLVED THAT Council receives the Report - CAO Progress Update for information purposes.

  CARRIED

9.3

Treasurer

9.3.1

Report 2025 Property Tax Installment Due Dates and Preauthorized Payment Plan Changes, 2024-124

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Steven Freitas, Director of Finance/Treasurer presented his report. He provided a summary of proposed amendments to the 2025 interim tax installment payment dates, the discontinuance of the 12 installment Pre-Authorized Payment Plan (PAP) and additional installment plan options. He outlined changes to the installment plan terms and conditions and a new fee for re-enrollments. He stated staff will be working on a communications plan regarding the proposed plan changes.

Council discussed the report, proposed payment options and plan enrollment fees. Council requested the communications plan include notification that payments must be received in time for due dates.

• A recorded vote was requested.

  Resolution: 2024-12-16
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Council receives Report - 2025 Tax Installment Due Dates and Pre-Authorized Payment (PAP) Changes and approves the changes as amended.

  AND FURTHER THAT Council directs staff to prepare and present a by-law for adoption which provides for a 2025 interim tax levy based on 50 percent of the previous year’s taxes on those properties.

  AND FURTHER THAT Council approves the 2025 interim tax levy be payable in two (2) instalments on February 11 and May 13, 2025.

  AND FURTHER THAT Council approves discontinuing the [EXISTING (2) – 12 Installment PAP Plan] as an installment plan option commencing in 2025.

  AND FURTHER THAT Council approves the continuation of the [EXISTING (1) – 4 Installment PAP Plan] and add a New PAP payment plan beginning in 2025 as follows:

  • [OPTION C – 10 Installment PAP Plan]

  AND FURTHER THAT Council approves the 2025 interim levy for properties enrolled in a Town approved Pre-Authorized Tax Payment Program (PAP) be payable based on the taxpayer’s selected installment plan. Payments will be calculated based on the previous year’s tax levy on those properties divided into equal payments depending on the selected number of installments (either 4 or 10) and deducted from their bank account on or about the tenth (10^th) day of the month as follows:

  • [EXISTING (1) – 4 Installment PAP Plan] with payments in Feb, May, Aug & Nov 2025.
  • [OPTION C – 10 Installment PAP Plan] with payments in Feb, Mar, Apr, May, Jun, Jul, Aug, Sep, Oct & Nov 2025.

  AND FURTHER THAT Council approves, for 2025, and in accordance with existing By-laws, the following charges will be applied if payments are not received by the Town on or before the due date. A charge of 1.25% will be added on the first day of default (DOD) and on the first day of each calendar month thereafter, as long as the taxes remain unpaid. Monthly interest charges will be imposed on any unpaid taxes from previous years.

  AND FURTHER THAT Council directs staff take the necessary steps to implement a Communications Plan for the 2025 PAP Plan & 2025 Installment Changes.

  AND FURTHER THAT Council approves and directs staff to make the necessary changes to the Terms & Conditions of the PAP agreement that participants will be removed from the PAP program as follows:

  • if a payment does not clear through their financial institution,
  • if they have an unpaid balance, or
  • if there is an ownership change recorded for their property.

  AND FURTHER THAT Council approves and directs staff to make the necessary changes to the Terms & Conditions of the PAP agreement such that re-enrolments to the PAP program are subject to a fee if the property tax account is reinstated to the program within one year following the removal from the PAP program (either because of removal from the program by the Town or by request to be removed by the property owner).

  AND FURTHER THAT Council directs staff include a NEW administration fee in the 2025 Fees & Charges By-law for a new enrollment to the PAP program and include a re-enrollment fee.

  For (5)

  S. Soloman, P. Rentsch, J. Jonker, P. Latam, and L. Dart

  CARRIED (5 to 0)

9.3.2

Report Annual Cost of Living Increase for Employee Renumeration, 2024-089

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Steven Freitas, Director of Finance/Treasurer presented his report and summarized the proposed cost of living increase.  

Council discussed the report and inquired as to whether the Town could investigate using Canada Revenue Agency rates for mileage claims. Staff advised they will investigate. 

• Resolution: 2024-12-17
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Council receives Report - Annual Cost of Living Increase for Employee Renumeration and approves the cost of living increase to staff remuneration, effective July 1, 2025, at a rate of 2.7%.

  CARRIED

9.3.3

Report Application for Long-Term Financing Bridge 10, 2024-126

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Steven Freitas, Director of Finance/Treasurer presented his report.

Council discussed the report and requested staff provide amortization costs for a 10-year term for Council's discussion and consideration. 

Following item 9.6.1 Council discussed amortization cost for 5, 10, and 15 year terms. 

• Resolution: 2024-12-23
  Moved by: P. Rentsch
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Council receives report Application for Long-Term Financing Bridge 10; 

  AND FURTHER THAT Council authorizes the application to Ontario Infrastructure and Lands Corporation (“OILC”) and directs staff to prepare and present the necessary By-law for passing at 10-year amortization.

  CARRIED

9.4

Public Works Director

9.4.1

Report Public Works - Speed Control Measures, 2024-122

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Council recessed at 12:55 p.m. and resumed at 1:30 p.m.

Councillor Dart left the meeting at 12:55 p.m.

Matt Bos, Director of Public Works, presented his report. 

Council discussed the report and the location of future speed control measures.

• Resolution: 2024-12-19
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Council receives the Report - Speed Control Measures; 

  AND FURTHER that Council directs staff to include costs for the recommendations in the 2025 budget.

  CARRIED

9.4.2

Report Public Works Update, 2024-123

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Matt Bos, Director of Public Works, presented his report. 

Council discussed the report with no questions of staff.

• Resolution: 2024-12-19
  Moved by: J. Jonker
  Seconded by: P. Latam

  BE IT RESOLVED THAT Council receives the Report Public Works Update for information purposes.

  CARRIED

9.5

By-Law Enforcement

9.5.1

Report AGAPIK9 Municipal Law Enforcement Officer (MLEO) Appointment By-Law, 2024-121

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Brad Haines, By-Law and Property Standards Enforcement Officer presented his report. 

Council discussed the report with no questions for staff.

• Resolution: 2024-12-20
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Council receives Report AGAPIK9 Municipal Law Enforcement Officer Appointment and directs staff to prepare and present the by-law for passing.

  CARRIED

9.5.2

Report By-law Enforcement Status Update – November 2024, 2024-116

This item has Video

Brad Haines, By-Law and Property Standards Enforcement Officer presented his report. 

Council discussed the report and did not provide any questions.

• Resolution: 2024-12-21
  Moved by: P. Rentsch
  Seconded by: P. Latam

  THAT Council receives Report – By-Law Enforcement Status Update – November 2024, for information purposes.

  CARRIED

9.6

Parks and Recreation

9.6.1

Report - Recreation Update, December 2024, 2024-114

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James Allen, Recreation Facilities Manager, presented his report including an update on the Community Centre Tender posting and installation of ball diamond lighting at Concession 2/3.

Council discussed the report and did not provide any questions. 

• Resolution: 2024-12-22
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Council receives the Report Recreation Update, December 2024 for information purposes.

  CARRIED

10.

Public Meetings under the Planning Act - 11:00 a.m.

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• Resolution: 2024-12-09
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Council recess this Regular Meeting of Council at 11:08 a.m. to hold a Public Meeting under the Planning Act. 

  CARRIED

10.1

Closure of Part of an Unopened Road Allowance, Declaration of Surplus Land and Conveyance of Surplus Land.

This item has Video

10.1.1

Notice of Public Meeting for Declaration and Conveyance of Surplus Land

10.1.2

Public Meeting Decision Declaration and Conveyance of Surplus Lands to 321339 Concession Road 6-7 File B02-2024, 2024-113

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Meghan Townsend, CAO/Clerk outlined the details of the application. She advised the surplus lands would be conveyed to the property at 321339 Concession Road 6-7, as the property owners had requested to purchase the Town's legal right of way to facilitate expansion of a farm building. Ms. Townsend provided a summary of the history of the lands to be conveyed including the lands were part of the farm property until the Town acquired the property in late 1960. She stated planning believes this sale is in accordance with legislation and Planning has no objections to the sale of the lands. 

Mayor Soloman thanked CAO/Clerk Townsend for the summary of the application and invited Council to provide any comments or questions. 

Deputy Mayor Rentsch inquired as to whether any comments had been received from the Public.  CAO Townsend advised that no public comment had been received regarding either the conveyance of surplus lands or the proposed Zoning amendment.  

Henke Brakke, applicant, provided comments stating it would be nice to purchase the lands from the Town to permit his farm barn expansion and that the Town would be realizing a profit from its 1960 purchase price. 

Councillor Paul Latam sought clarification regarding appendix 5, number 3 and whether "Town" costs included staff time.  Ms. Townsend advised a conveyance did not include an application fee which would recover costs for staff time and the intent of "Town" costs would need to be clarified with the Town Planner.  

Councillor Paul Latam requested a calculation for staff time be completed and included as "Town" costs. CAO Townsend advised this request would be noted in the Public Meeting Minutes.

10.2

Proposed Zoning By-Law Amendment Application Z05-2024, 321339 Concession Road 6-7

This item has Video

10.2.1

Notice of Complete Application and Statutory Public Meeting for a Zoning By-law Amendment Application Z04-2024, 321339 Concession Road 6-7

10.2.2

Public Meeting Proposed Zoning By-Law Amendment Z04-2024 – Brakke Farm Inc., 2024-104

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Meghan Townsend, CAO/Clerk advised the purpose of the Public Meeting is to gather public comments and feedback with respect to the proposed Zoning By-law Amendments and these would be addressed in a future decision report. 

Mayor Soloman thanked CAO Townsend for her summary and requested Council or the public to provide their comments. 

Deputy Mayor Rentsch commented that the completion of the conveyance was in the hands of the applicants and inquired as to the status of their building permit with Dufferin County.   

Henke Brakke, applicant, advised he has spoken with Dufferin County's Building Department and the Town's Planner, and that he is aware of what is required to complete the conveyance and proposed zoning by-law amendment application. A building permit application has been submitted and the County is awaiting approval by the Town. 

11.

Resume Regular Meeting

This item has Video

• Resolution: 2024-12-10
  Moved by: P. Rentsch
  Seconded by: L. Dart

  BE IT RESOLVED THAT Council reconvene their Regular Meeting at 11:14 a.m.

  CARRIED

11.1

Public Meeting Proposed Zoning By-Law Amendment Z04-2024 – Brakke Farm Inc., 2024-104

This item has Video

• Resolution: 2024-12-11
  Moved by: L. Dart
  Seconded by: P. Rentsch

  BE IT RESOLVED THAT Report No. PLN2024-104, dated December 10, 2024, be received;

  AND FURTHER THAT the public has until Monday January 6, 2025, to provide comments to Planning on Application Z04-2024;

  AND FURTHER THAT Council directs all agency and public comments be referred to Planning and considered in a future Recommendation Report to Council;

  AND FURTHER THAT the decision on Application Z04-2024 be deferred.

  CARRIED

11.2

Public Meeting Decision Declaration and Conveyance of Surplus Lands to 321339 Concession Road 6-7 File B02-2024, 2024-113

This item has Video

• Resolution: 2024-12-12
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Report No. PLN2024-113, dated December 10, 2024, be received;

  AND FURTHER THAT Council approves the portion of the Town owned Right of Way (ROW) as generally shown in Appendix 2: DRAFT Reference Plan, be declared surplus to the Town’s needs;

  AND FURTHER THAT Council directs staff to present the necessary By-law as outlined in Appendix 4: Draft Surplus By-law, with conditions as outlined in Schedule B to the By-law, once the Town receives the deposited Reference Plan;

  AND FURTHER THAT Council approves the sale of the Town owned Right of Way (ROW) be subject to the conditions outlined in Appendix 5: Conveyance Conditions B02-2024, be approved.

  CARRIED

12.

Pending Items

There were no pending items.

13.

Correspondence

This item has Video

Council discussed the correspondence.  

• Resolution: 2024-12-24
  Moved by: P. Rentsch
  Seconded by: P. Latam

  BE IT RESOLVED THAT the Town of Grand Valley supports the establishment of an Ontario Rural Roads Safety Program. 

  AND FURTHER THAT a copy of this resolution be circulated to Dufferin Municipalities, AMO, OGRA, MPP Sylvia Jones and the Minister of Transportation.

  CARRIED
• Resolution: 2024-12-25
  Moved by: P. Rentsch
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Council receives the correspondence listed on the Tuesday, December 10, 2024, Council Agenda. 

  CARRIED

13.1

Township of Amaranth Resolution - Letter to Ontario Premier - Ontario Roads Safety Program

13.2

Township of East Garafraxa - Correspondence from Mayor Gardhouse regarding Dufferin County Multi-Jurisdictional Fire Prevention and Protection Modernization Plan

13.3

Township of East Garafraxa - Resolution - Support for the Establishment of an Ontario Rural Roads Safety Program - Ontario Good Roads Association

13.4

Town of Orangeville -Resolution - Distribution of Taxes From Property Transactions

13.5

Town of Shelburne - Resolution -  County of Dufferin Multi-Jurisdictional Fire Prevention and Protection Modernization Plan - Option No. 3

13.6

Town of Shelburne -Resolution - Support Township of Melancthon Temporary Traffic Calming Measures - County Road 17

13.7

Honourable Paul Calandra, Minister of Municipal Affairs and Housing - Additional Residential Units

14.

County Council Report

This item has Video

Mayor Soloman provided an update advising the County Warden Election would take place at the December 12th County Council meeting.  

15.

Council Updates

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Councillor Latam provided an update on the Grand Valley Santa Claus Parade advising that the parade was well attended. 

Mayor Soloman advised he would be attending the Orangeville Hydro staff breakfast on Wednesday, December 11th.

Councillor Latam provided an update on Community Center Board, Fire Board and Medical Centre Board activities. He advised both Community Center and Fire Boards have commenced preliminary budget discussions and the Fire Board's has received the Fire Master Plan. Board finances, conducting a final audit and the completion of the Burnside project and final dissolution of the Medical Dental Board were discussed at their last meeting. 

16.

Boards and Committees

This item has Video

• Resolution: 2024-12-26
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Council receives the Board and Committee Minutes listed on the Tuesday, December 10, 2024, Council Agenda. 

  CARRIED

16.1

Minutes

16.1.1

Grand Valley Economic Development Committee - September 19, 2024 Minutes

16.1.2

Grand Valley Public Library Board - October 9, 2024 Minutes

16.1.3

Grand Valley and District Fire Board - October 28, 2024 Minutes

16.1.4

Grand Valley and District Fire Board - November 18, 2024 Minutes

16.2

Recommendations

17.

New Business

There was no new business. 

18.

Notice of Motion

This item has Video

18.1

Councillor Paul Latam - Dissolution Grand Valley and District Fire Board

This item has Video

Council discussed the motion and a confirmation deadline from Council's from the Townships of East Garafraxa and Amaranth. 

• Resolution: 2024-12-27
  Moved by: P. Latam
  Seconded by: J. Jonker

  WHEREAS the Town of Grand Valley provides fire services to the area residents through the operation of a fire board with two other municipalities where in Grand Valley contributes 60% of funding

  AND WHEREAS The Grand Valley and District Fire Department undertook a third-party Fire Master plan study in 2024 that provided numerous recommendations to the way fire services are delivered in Grand Valley and how the Grand Valley and District Fire Department should be overseen 

  AND WHEREAS one of these recommendations was to disband the fire board and bring the fire department under the control of Grand Valley solely

  AND WHEREAS municipal partners in the shared fire services board have expressed the interest to disband the board and for the Town of Grand Valley to take over running it 

  AND WHEREAS it is understood that disbanding the fire board will not be a cost saving measure to the Town of Grand Valley but rather will provide better oversight and operational effectiveness as the Town of Grand Valley looks to grow its urban center

  NOW BE IT RESOLVED that the Town of Grand Valley Council asks staff to explore the option of disbanding the fire board and running the fire department solely as the Town of Grand Valley

  AND FURTHER that a report be brought back to Council in Q3 of 2025 with the help of the Grand Valley and District fire department staff, and such report include the operational implications, additional costing incurred bringing the fire board solely ran by the Town, proposed steps and timeline to disband the fire board by the end of 2025, and a billing model proposals to recoup servicing fire areas outside the Town of Grand Valley's boundary 

  AND FURTHER that this motion be forwarded to East Garafraxa and Amaranth Councils for their endorsement by the end of February 2025. 

  CARRIED

19.

By-laws

This item has Video

• Resolution: 2024-12-28
  Moved by: P. Rentsch
  Seconded by: P. Latam

  BE IT RESOLVED THAT leave be given to introduce the by-laws listed on the Tuesday, December 10, 2024 agenda as items 18.1 to 18.6 and that the By-laws be given the necessary reading and passed, as amended and numbered as By-laws 2024-51, 2024-52, 2024-53, 2024-54, 2024-55 and 2024-56. 

  CARRIED

19.1

2024-XXX Being a By-law to amend By-law 2009-10, known as the Zoning By-Law for the Town of Grand Valley - to rezone lands from Environmental Protection (EP) to Environment Protection Exception Six (EP-6) - 68 Water Street

19.2

2024-XXX - Being a By-Law to Amend By-Law 09-10, as amended, known as the Zoning By-Law for the Town of Grand Valley, to Rezone the lands from Agricultural (A) to Rural Residential Exception Thirty-Seven (RR-37) Zone - 402287 County Rd. 15

19.3

2024-XXX Being a By-law to Amend By-Law 2024-10, Town of Grand Valley Procedural By-Law, as amended, Part VI, s.61. Order of Business, relocation of Closed Session

19.4

2024-XXX - Being a By-law to appoint Canine Control Officers as Municipal Law Enforcement Officers for the enforcement of the Control and Licensing of Dogs By-law 2014 - 46, as amended

19.5

2024-XXX - Being a By-Law to provide for the levy and collection of rates or levies required for the Town of Grand Valley for the Interim Levy for the Year 2025 and the mailing of notices for payment of taxes for the Interim Levy for the Year 2025

19.6

2024-XXX - Being a By-Law to approve the submission of an Application to Ontario Infrastructure Lands Corporation for the Long-Term Financing of Certain Capital Works and the entering into of a Rate Offer Letter Agreement

20.

Closed Session - To immediately follow open session

This item has Video

• Resolution: 2024-12-29
  Moved by: J. Jonker
  Seconded by: P. Rentsch

  BE IT RESOLVED THAT Council resolve itself into closed session at 2:31p.m. under the provisions of the Municipal Act, to discuss matters pertaining to section 239(2)(b) and(c) personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations - Confidential Report - Public Appointment to Grand Valley Economic Development Advisory Committee and Confidential Verbal Update - Human Resources Project.

  CARRIED
• The following items were discussed: 

20.1

Call to Order

20.2

Disclosure of Pecuniary Interest and General Nature Thereof

20.3

Closed Meeting Minutes

20.3.1

November 12, 2024 - Council Closed Minutes

20.3.2

November 26, 2024 - Council Closed Minutes

20.4

Items for Consideration

20.4.1

Confidential Report - Public Appointment to Grand Valley Economic Development Advisory Committee, 2024-119

20.4.2

Confidential Verbal Update - Human Resources Project

21.

Closed Meeting Summary - Rise and Report

This item has Video

Councillor Dart returned to the meeting at 2:55 p.m. 

Council rose from its closed meeting at 3:05 p.m. to report into open session.

• Resolution: 2024-12-29
  Moved by: P. Latam
  Seconded by: J. Jonker

  BE IT RESOLVED THAT Council receives Confidential Report Public Appointment to Grand Valley Economic Development Advisory Committee;  

  AND FURTHER THAT Council appoints Martin Kouyoumdjian to the Grand Valley Economic Development Advisory Committee for the term ending November 2026 or until such time as a successor is appointed.

  CARRIED
• Resolution: 2024-12-30

  BE IT RESOLVED THAT the Minutes of the November 12, 2024 and November 26, 2024 Closed Council Meetings be approved;

  AND FURTHER THAT the confidential verbal update Human Resources Project from Meghan Townsend, CAO/Clerk regarding personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations be received; and staff proceed as directed.

22.

Confirm Proceedings

This item has Video

22.1

2024-XXX Being a By-Law to Confirm the proceedings of Council of the Corporation of the Town of Grand Valley at its meeting held on November 26, 2024

This item has Video

• Resolution: 2024-12-31
  Moved by: J. Jonker
  Seconded by: P. Latam

  BE IT RESOLVED THAT leave be given to introduce a by-law to confirm the proceedings of the Regular Council Meeting held on Tuesday, December 10, 2024 and that it be given the necessary readings and be passed and numbered as By-Law 2024-57.  

  CARRIED

23.

Adjournment

This item has Video

• Resolution: 2024-12-32
  Moved by: P. Rentsch
  Seconded by: L. Dart

  BE IT RESOLVED THAT we do now adjourn this meeting of Council at 3:12 p.m. to meet again for a Regular Meeting on January 14, 2025 at 6:00 p.m. or at the call of the Mayor. 

  CARRIED