The Corporation of the Town of Grand Valley
Council Meeting Agenda

Tuesday, December 10, 2024 at 10:00 A.m. - 2:00 P.m.

Council Chambers, 5 Main Street North, Grand Valley

Changes to the original agenda are noted with an asterisk "*".

 

Town Council Meetings are livestreamed at townofgrandvalley.ca/council-live-stream. 

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1.

Call to Order and Roll Call

2.

Adoption of Agenda

Members of Council are required to request items they wish to discuss from the Information Items. Items will be discussed under Agenda Item 12-Correspondence. 

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

4.

Approval of Previous Minutes

4.1

November 26, 2024 - Council Minutes

5.

Announcements

Members of the Public or organizations wishing to have an announcement read at a meeting are required to contact the Town Offices at no later than 4:30 p.m. on the Tuesday preceding the date of the Regular Council Meeting. 

6.

Deputations/Presentations

Members of the Public wishing to present information or delegate to matters on the agenda are required to register to delegate using the Council Delegation Request Form.  Deadlines for registration are set out in Procedural By-Law 2024-10 section 6.7.  

6.1

10:05 a.m. Presentation - Main Street Pedestrian Crossing Review - RJ Burnside and Associates 

Presenter Henry Canten, RJ Burnside and Associates

6.2

10:20 a.m. Presentation Grand Valley and District Public Library - Building Committee

Presenters:
Joanne Stevenson, CEO Grand Valley Public Library
Julie Van Alstine
Brennan Solecky
Amy Steele

7.

Public Questions

Members of the Public are required to submit written questions in advance to

8.

Unfinished Business

9.

Staff Reports

9.1

Planner

9.1.1

Decision Proposed Zoning 68 Water Street File Z06-2024, 2024-115

Delegation
Ryan Smith, Agent for the Applicant

• Recommendation

  THAT Report No. PLN2024-115, dated December 10, 2024, be received;

  AND FURTHER THAT Zoning By-law Amendment file Z06-2024, to amend the Town of Grand Valley Zoning By-law 2009-10, as amended, for the lands municipally known as 68 Water Street (Roll #349900), as generally shown in Appendix 2: Zoning By-law, of this report be approved and the necessary by-law be adopted.

9.1.2

Decision Proposed Consent File B01-2024 and Zoning File Z07-2024 – 402287 County Road 15, 2024-117

Delegation
Everett Lusk, Van Harten Surveying Inc., Agent for the Applicants, Lori Bond and James Bond

• Recommendation

  THAT Report No. PLN2024-117 - dated December 10, 2024, be received;

  AND FURTHER THAT Application B01-2024 from the property owners of 402287 County Road 15 (Roll #207300) for a Consent Application (Lot Line Adjustment), as generally shown in Appendix 1: Revised Severance Sketch and as per the conditions outlined in Appendix 2: Consent Decision, be approved;

  AND FURTHER THAT Application Z07-2024 from the property owners of 402287 County Road 15 (Roll #207300) for a Zoning By-law Amendment, to rezone a portion of the lands from the Agricultural (A) Zone to a Rural Residential Exception Thirty-seven (RR-37) Zone, as generally shown in Appendix 3: Zoning By-law, be approved and the necessary By-law be adopted.

9.1.3

December 2024 Planning Update, 2024-118

• Recommendation

  THAT Council receives Report PLN 2024-118 December 2024 Planning Update, for information purposes.

9.2

CAO/Clerk 

9.2.1

Report Amendments to Procedural By-Law 2024-10, as amended, Relocation of Closed Session in the Order of Business, 2024-112

• Recommendation

  THAT Council receives the Report - Amendments to Procedural By-Law 2024-10, as amended, Relocation of Closed Session in the Order of Business for Regular and Special Meetings of Council;

  AND FURTHER THAT Council approves a By-Law to amend the Town’s Procedural By-Law 2024-10, as amended, in accordance with Attachment 1 to this report, and directs staff to prepare and present the by-law for passing.

9.2.2

Report CAO Progress Update, 2024-101

• Recommendation

  BE IT RESOLVED THAT Council receives the Report- CAO Progress Update for information purposes.

9.3

Treasurer

9.3.1

Report 2025 Property Tax Installment Due Dates and Preauthorized Payment Plan Changes, 2024-124

• Recommendation
  1. THAT Council receives report - 2025 Tax Installment Due Dates and Pre-Authorized Payment (PAP) Changes and approves the changes as presented.
  2. THAT a by-law be enacted to provide for a 2025 interim tax levy based on 50 percent of the previous year’s taxes on those properties.
  3. THAT the 2025 interim levy for properties enrolled in the due date plan be payable in two (2) instalments on February 11 and May 13, 2025.
  4. THAT the Town no longer offer the [EXISTING (2) – 12 Installment PAP Plan] as an installment plan option for 2025.
  5. THAT the Town continue to offer the [EXISTING (1) – 4 Installment PAP Plan] and that it adds three (3) NEW PAP payment plans beginning in 2025 as follows:
     • [OPTION A – 6 Installment PAP Plan]
     • [OPTION B – 8 Installment PAP Plan]
     • [OPTION C – 10 Installment PAP Plan]
  6. THAT the 2025 interim levy for properties enrolled in a Town approved Pre-Authorized Tax Payment Program (PAP) be payable based on the taxpayer’s selected installment plan. Payments will be calculated based on the previous year’s tax levy on those properties divided into equal payments depending on the selected number of installments (either 4, 6, 8, or 10) and deducted from their bank account on or about the tenth (10^th) day of the month as follows:
     • [EXISTING (1) – 4 Installment PAP Plan]
       • with payments in Feb, May, Aug & Nov 2025.
     • [OPTION A – 6 Installment PAP Plan]
       • with payments in Feb, Mar, Apr, Aug, Sep & Oct 2025.
     • [OPTION B – 8 Installment PAP Plan]
       • with payments in Feb, Mar, Apr, May, Aug, Sep, Oct & Nov 2025.
     • [OPTION C – 10 Installment PAP Plan]
       • with payments in Feb, Mar, Apr, May, Jun, Jul, Aug, Sep, Oct & Nov 2025.
  7. THAT for 2025, and in accordance with existing By-laws, the following charges will be applied if payments are not received by the Town on or before the due date. A charge of 1.25% will be added on the first day of default (DOD) and on the first day of each calendar month thereafter, as long as the taxes remain unpaid. Monthly interest charges will be imposed on any unpaid taxes from previous years.
  8. THAT staff take the necessary steps to implement a Communications Plan for the 2025 PAP Plan & 2025 Installment Changes.
  9. THAT changes be made to the Terms & Conditions of the PAP agreement that participants will be removed from the program if a payment does not clear through their financial institution, if they have an unpaid balance, or if there is an ownership change recorded for their property.
  10. THAT changes be made to the Terms & Conditions of the PAP agreement such that re-enrolments to the PAP program are subject to a fee if the property tax account is reinstated to the program within one year following the removal from the program (either because of removal from the program by the Town or by request to be removed by the property owner).
  11. THAT staff include a NEW administration fee in the 2025 Fees & Charges By-law for any re-enrolment requests to the PAP program within one year following removal.

9.3.2

Report Annual Cost of Living Increase for Employee Renumeration, 2024-089

• Recommendation

  THAT Council receive and approve the cost of living increase to staff remuneration, effective July 1, 2025, at a rate of 2.7%.

9.4

Public Works Director

9.4.1

Report Public Works - Speed Control Measures, 2024-122

• Recommendation

  THAT Council receives the Report - Speed Control Measures

  AND FURTHER that Council directs staff to include costs for the recommendations in the 2025 budget.

9.4.2

Report Public Works Update, 2024-123

• Recommendation

  THAT Council receives the Report Public Works Update for information purposes.

9.5

By-Law Enforcement

9.5.1

Report AGAPIK9 Municipal Law Enforcement Officer (MLEO) Appointment By-Law, 2024-121

• Recommendation

  THAT Council receives Report AGAPIK9 Municipal Law Enforcement Officer Appointment and directs staff to prepare and present the by-law for passing.

9.5.2

Report By-law Enforcement Status Update – November 2024, 2024-116

• Recommendation

  THAT Council receives Report – By-Law Enforcement Status Update – November 2024, for information purposes.

9.6

Parks and Recreation

9.6.1

Report - Recreation Update, December 2024, 2024-114

• Recommendation

  THAT Council Receives the Report Recreation Update, December 2024 for information.

10.

Public Meetings under the Planning Act - 11:00 a.m.

10.1

Closure of Part of an Unopened Road Allowance, Declaration of Surplus Land and Conveyance of Surplus Land.

The purpose and effect of this application is to consider a request to: (a) Close up part of an unopened road allowance, and (b) Declare the closed-up part of an unopened road allowance as surplus land and convey those lands to the abutting landowner who owns Part of Lot 24, Concession 7, Geographic Township of East Luther, with a municipal address of 321339 Concession Road 6-7, Roll #122600, Grand Valley, Ontario.

10.1.1

Notice of Public Meeting for Declaration and Conveyance of Surplus Land

10.1.2

Public Meeting Decision Declaration and Conveyance of Surplus Lands to 321339 Concession Road 6-7 File B02-2024, 2024-113

• Recommendation

  THAT Report No. PLN2024-113, dated December 10, 2024, be received;

  AND FURTHER THAT the portion of the Town owned Right of Way (ROW) as generally shown in Appendix 2: DRAFT Reference Plan, be declared surplus to the Town’s needs;

  AND FURTHER THAT Council direct staff to present the necessary By-law as outlined in Appendix 4: Draft Surplus By-law, with conditions as outlined in Schedule B to the By-law, once the Town receives the deposited Reference Plan;

  AND FURTHER THAT the sale of the Town owned Right of Way (ROW) be subject to the conditions outlined in Appendix 5: Conveyance Conditions B02-2024, be approved.

10.2

Proposed Zoning By-Law Amendment Application Z05-2024, 321339 Concession Road 6-7

The purpose and effect of the Amendment is to decrease the required front yard setback.

10.2.1

Notice of Complete Application and Statutory Public Meeting for a Zoning By-law Amendment Application Z04-2024, 321339 Concession Road 6-7

10.2.2

Public Meeting Proposed Zoning By-Law Amendment Z04-2024 – Brakke Farm Inc., 2024-104

• Recommendation

  THAT Report No. PLN2024-104, dated December 10, 2024, be received;

  AND FURTHER THAT the public has until Monday January 6, 2025, to provide comments to Planning on Application Z04-2024;

  AND FURTHER THAT all agency and public comments be referred to Planning and considered in a future Recommendation Report to Council;

  AND FURTHER THAT the decision on Application Z04-2024 be deferred.

11.

Pending Items

12.

Correspondence

12.1

Township of Amaranth

Resolution - Letter to Ontario Premier - Ontario Roads Safety Program

12.2

Township of East Garafraxa

Correspondence from Mayor Gardhouse regarding Dufferin County Multi-Jurisdictional Fire Prevention and Protection Modernization Plan

12.3

Township of East Garafraxa

Resolution - Support for the Establishment of an Ontario Rural Roads Safety Program - Ontario Good Roads Association

12.4

Town of Orangeville

Resolution - Distribution of Taxes From Property Transactions

12.5

Town of Shelburne

Resolution -  County of Dufferin Multi-Jurisdictional Fire Prevention and Protection Modernization Plan - Option No. 3

12.6

Town of Shelburne

Resolution - Support Township of Melancthon Temporary Traffic Calming Measures - County Road 17

12.7

Honourable Paul Calandra, Minister of Municipal Affairs and Housing - Additional Residential Units

13.

County Council Report

14.

Council Updates

Members of Council may provide updates relating to board, committee or association meetings and community events.

15.

Boards and Committees

15.1

Minutes

15.1.1

Grand Valley Economic Development Committee - September 19, 2024 Minutes

15.1.2

Grand Valley Public Library Board - October 9, 2024 Minutes

15.1.3

Grand Valley and District Fire Board - October 28, 2024 Minutes

15.1.4

Grand Valley and District Fire Board - November 18, 2024 Minutes

15.2

Recommendations

16.

New Business

17.

Notice of Motion

17.1

Councillor Paul Latam - Dissolution Grand Valley and District Fire Board

Motion for which notice was given at the November 26, 2024 Regular Council Meeting.

• Recommendation

  WHEREAS the Town of Grand Valley provides fire services to the area residents through the operation of a fire board with two other municipalities where in Grand Valley contributes 60% of funding

  AND WHEREAS The Grand Valley and District Fire department undertook a third-party Fire Master plan study in 2024 that provided numerous recommendations to the way fire services are delivered in Grand Valley and how the Grand Valley and district fire department should be overseen 

  AND WHEREAS one of these recommendations was to disband the fire board and bring the fire department under the control of Grand Valley solely

  AND WHEREAS municipal partners in the shared fire services board have expressed the interest to disband the board and for the Town of Grand Valley to take over running it 

  AND WHEREAS  it is understood that disbanding the fire board will not be a cost saving measure to the Town of Grand Valley but rather will provide better oversight and operational effectiveness as the Town of Grand Valley looks to grow its urban center

  NOW BE IT RESOLVED that the Town of Grand Valley Council asks staff to explore the option of disbanding the fire board and running the fire department solely as the Town of Grand Valley

  AND FURTHER that a report be brought back to Council in Q3 of 2025 with the help of the Grand Valley and District fire department staff, and such report include the operational implications, additional costing incurred bringing the fire board solely ran by the Town, proposed steps and timeline to disband the fire board by the end of 2025, and a billing model proposals to recoup servicing fire areas outside the Town of Grand Valley's boundary 

  AND FURTHER that this motion be forwarded to East Garafraxa and Amaranth Councils for their endorsement. 

18.

By-laws

18.1

2024-XXX Being a By-law to amend By-law 2009-10, known as the Zoning By-Law for the Town of Grand Valley - to rezone lands from Environmental Protection (EP) to Environment Protection Exception Six (EP-6) - 68 Water Street

18.2

2024-XXX - Being a By-Law to Amend By-Law 09-10, as amended, known as the Zoning By-Law for the Town of Grand Valley, to Rezone the lands from Agricultural (A) to Rural Residential Exception Thirty-Seven (RR-37) Zone - 402287 County Rd. 15

18.3

2024-XXX Being a By-law to Amend By-Law 2024-10, Town of Grand Valley Procedural By-Law, as amended, Part VI, s.61. Order of Business, relocation of Closed Session

18.4

2024-XXX - Being a By-law to appoint Canine Control Officers as Municipal LawEnforcement Officers for the enforcement of the Control and Licensing of DogsBy-law 2014 - 46, as amended

18.5

2024-XXX - Being a By-Law to provide for the levy and collection of rates or levies required for the Town of Grand Valley for the Interim Levy for the Year 2025 and the mailing of notices for payment of taxes for the Interim Levy for the Year 2025

19.

Closed Session - To immediately follow open session

• Recommendation

  Recommendation: That Council resolve itself into closed session under the provisions of the Municipal Act, to discuss a matter pertaining to:

19.1

Call to Order

19.2

Disclosure of Pecuniary Interest and General Nature Thereof

19.3

Closed Meeting Minutes

19.3.1

November 12, 2024 - Council Closed Minutes

19.3.2

November 26, 2024 - Council Closed Minutes

19.4

Items for Consideration

19.4.1

Confidential Report - Public Appointment to Grand Valley Economic Development Advisory Committee , 2024-119

Section 239(b) personal matters about an identifiable individual

19.4.2

Confidential Verbal Update - Human Resources Project

Section 239(2)(b)(c) personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations.

20.

Closed Meeting Summary - Rise and Report

21.

Confirm Proceedings

21.1

2024-XXX Being a By-Law to Confirm the proceedings of Council of the Corporation of the Town of Grand Valley at its meeting held on November 26, 2024

22.

Adjournment