The Corporation of the Town of Grand Valley
Council Meeting Agenda

Tuesday, December 09, 2025 at 10:00 A.m. - 1:00 P.m.

Council Chambers, 5 Main Street North, Grand Valley

Changes to the original agenda are noted with an asterisk "*".

 

Town Council Meetings are livestreamed at townofgrandvalley.ca/council-live-stream. 

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1.

Call to Order and Roll Call

2.

Adoption of Agenda

Members of Council are required to request items they wish to discuss from the Information Items. Items will be discussed under Agenda Item 12-Correspondence. 

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

4.

Closed Meeting

To Immediately Follow Open Session

• Recommendation

  That a Closed Meeting of Council be held pursuant to Section 239(2) the Municipal Act for the purposes of considering the following subject matters:

4.1

Call to Order

4.2

Disclosure of Pecuniary Interest and General Nature Thereof

4.3

Closed Minutes

4.3.1

November 25, 2025 Closed Meeting Minutes

4.4

Items for Discussion

4.4.1

Confidential Report - Update on Automated Speed Enforcement Contracts - Close Out, 2025-220

Section 239(2)(j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value.

4.4.2

Confidential Offer to Purchase Gravel Pit Lands, 2025-223

Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board

5.

Open Meeting - 10:00 a.m.

6.

Rise and Report

7.

Approval of Previous Minutes

7.1

November 25, 2025 Council Minutes

8.

Announcements

Members of the Public or organizations wishing to have an announcement read at a meeting are required to contact the Town Offices at no later than 4:30 p.m. on the Tuesday preceding the date of the Regular Council Meeting. 

9.

Deputations/Presentations

Members of the Public wishing to present information or delegate to matters on the agenda are required to register to delegate using the Council Delegation Request Form.  Deadlines for registration are set out in Procedural By-Law 2024-10 section 6.7.  

9.1

10:05 a.m. Violet Bromley - Parking Concerns Along Main Street North

9.2

10:15 a.m. - 2026-2030 Orangeville Hydro Business Plan

9.2.1

Presentation - Amy Long, CPA, CGA, Chief Financial Officer, Rob Koekkoek, P.Eng, President/CEO Orangeville Hydro and Gia DeJulio, Board Chair, Orangeville Hydro Board

9.3

10:30 a.m. 2026 Annual Insurance Program

9.3.1

Presentation Collin Smith, Intact Public Entities

9.3.2

2026 Municipal Insurance Program, 2025-211

• Recommendation

  THAT Council receive Report – 2026 Municipal Insurance Program and the delegation from Colin Smith, Intact Public Entities,

  AND FURTHER THAT Council approves the 2026 Municipal Insurance Program as presented.

10.

Public Questions

Members of the Public are required to submit written questions in advance to

11.

Unfinished Business

12.

Staff Reports

12.1

CAO/Clerk 

12.1.1

Lameront/Sahm Drainage Works Levying By-law, 2025-210

• Recommendation

  THAT Council receives Report – Lameront/Sahm Drainage Works Levying By-law

  AND FURTHER THAT Council directs staff to prepare and present for passing a Levying By-law to provide for the levying of the costs resulting from the construction of the Lameront/Sahm Drainage Works authorized by By-law Number 2024-29.

12.1.2

Hill Town Subdivision – Hydro One Agreement, 2025-216

• Recommendation

  THAT Council receives Report – Hill Town Subdivision – Hydro One Agreement,

  AND FURTHER THAT Council authorizes the Clerk to sign the agreement for providing electrical servicing to the Hill Town Subdivision in Monticello, in consultation with legal, insurance and engineering,

  AND FURTHER THAT Council directs the Clerk to work with legal to facilitate the necessary easements for the servicing,

  AND FURTHER THAT Council approves the letter of credit required for the Expansion Deposit and directs staff to prepare and present the necessary by-law for passing.

12.1.3

Grand Valley Medical Centre - lease and request for financial assistance, 2025-222

• Recommendation

  THAT Council receives Report – Grand Valley Medical Centre – lease and request for financial assistance

  AND FURTHER THAT Council authorizes the Mayor and Clerk to sign the Lease Amending Agreement as presented and directs staff to prepare and present the necessary by-law for passing.

12.1.4

Road Safety Initiatives Fund, 2025-199

• Recommendation

  THAT Council receives Report – Road Safety Initiatives Fund

  AND FURTHER THAT Council directs staff to reengage the road safety engineers at RJ Burnside for assistance preparing for the Town’s application to this fund, for which the Town is eligible as a former automated speed enforcement community.

  AND FURTHER THAT Council authorizes an application to the Pothole Prevention and Repair Program for qualifying road work completed in 2025.

12.1.5

Automated Speed Enforcement – Update to December 2025, 2025-219

• Recommendation

  THAT Council receives Report – Automated Speed Enforcement Program – Update to December 2025 for information.

12.1.6

Credit Card Policy Draft, 2025-225

• Recommendation

  THAT Council receives Report – Credit Card Policy draft

  AND FURTHER THAT Council approves the policy as presented.

12.1.7

Draft Donation and Fee Waiver Policy, 2025-226

• Recommendation

  THAT Council receive Report – Draft Donation and Fee Waiver Policy,

  AND FURTHER THAT Council directs staff to modify the policy as follows:

12.1.8

CAO Progress Update – December 2025, 2025-208

• Recommendation

  THAT Council receives the Report – CAO Progress update for information purposes.

12.2

Director of Finance/Treasurer

12.2.1

2026 Cost of Living Adjustment for Employee Remuneration, 2025-207

• Recommendation

  THAT Council receives report 2026 Cost of Living Adjustment for Employee Remuneration;

  AND FURTHER THAT Council approves the cost of living adjustment (COLA) for employee remuneration, effective July 1, 2026, at a rate of 1.9%.

12.2.2

Accounts Receivable – Colbeck Park Committee, 2025-215

• Recommendation

  THAT Council receives report Accounts Receivable - Colbeck Park Committee, 2025-215;

  AND FURTHER THAT Council provides direction on the option(s) to be taken related to the outstanding balance on this accounts receivable.

12.2.3

Treasurer’s Update, 2025-218

• Recommendation

  THAT Council receive the Report – Treasurer’s Update for information purposes.

12.3

Director of Public Works

12.3.1

Public Works Update – November 2025, 2025-217

• Recommendation

  THAT Council receives the Public Works Update Report November 2025 for information purposes.

12.4

Manager of Planning

12.4.1

Recommendation Report Assumption of Thomasfield Subdivision Phase 3A – Stage 1, 2025-206

• Recommendation

  THAT Report No. PLN2025-206 dated December 9, 2025, be received;

  AND FURTHER THAT Council grants Assumption/Final Acceptance of the Thomasfield Subdivision Phase 3A – Stage 1 (7M-76), as generally shown in Appendix 3: By-law and Certificate, of this report and the necessary by-law be adopted.

12.4.2

Monthly Planning Update Report – December 2025, 2025-212

• Recommendation

  THAT Council receives Report PLN 2025-212 – Monthly Planning Update Report – December 2025, for information purposes.

12.5

By-Law and Property Standards Enforcement

12.5.1

By-law Enforcement Status Update – November 2025, 2025-209

• Recommendation

  THAT Council receives Report – By-Law Enforcement Status Update –November 2025, for information purposes

12.6

Parks and Recreation

13.

Public Meeting -11:00 a.m.

Public Meeting under Sections 34 and 45 of the Planning Act. R.S.O. 1990, c.P13

13.1

Z05-2025- Zoning By-Law Application Amendment - 501320 Highway 89 Roll #217600

To permit an increase in the size of a Home Industry and to allow outdoor storage, to permit an On Farm Diversified Use.

13.1.1

Notice of Complete Application and Statutory Public Meeting for a Zoning By-Law Amendment Application Z05-2025, 501320 Highway 89 - Roll#217600

13.1.2

Public Meeting Proposed Zoning By-law Amendment Z05-2025 501320 Hwy 89 Roll #217600, 2025-203

• Recommendation

  THAT Report No. PLN2025-203, dated December 9, 2025, be received;

  AND FURTHER THAT the public has until Monday January 5, 2026, to provide comments to Planning on application Z05-2025;

  AND FURTHER THAT all agency and public comments be referred to Planning and considered in a Recommendation Report to be scheduled for a future Council Meeting regarding the final disposition of this matter.

  AND FURTHER THAT the decision on application Z05-2025 be deferred.

14.

Pending Items

14.1

Update Wastewater Flows, 2025-214

15.

Correspondence

15.1

Sylvia Jones, MPP Dufferin Caledon - Pothole Prevention and Repair Program

15.2

Enbridge Gas Inc. - 2024 Utility Earnings

15.3

Grand River Conservation Authority (GRCA) - Annual Workshop Recognition of Wastewater Treatment Plants

15.4

Ministry of Municipal Affairs and Housing - Bill 17 - Amendments to OReg. 545/06 - Zoning By-laws, Holding By-laws and Interim Control By-laws

16.

County Council Report

17.

Council Updates

Members of Council may provide updates relating to board, committee or association meetings and community events.

18.

Boards and Committees

18.1

Minutes

18.1.1

South West Dufferin OPP Detachment Board Draft Minutes - November 20, 2025

18.2

Recommendations

18.2.1

Grand Valley Economic Development Committee - Resolutions - Rural Ontario Development Grant Funding Application/Committee Reserve

18.2.2

Grand River Conservation Authority Proposed Boundaries for the Regional Consolidation of Ontario's conservation authorities

19.

New Business

20.

Notice of Motion

21.

By-laws

21.1

2025-XX

Being a By-Law to Amend By-Law Number 2024-29 in the Town of Grand Valley, in the County of Dufferin - Lameront/Sahm Drainage Works Levying By-Law.

21.2

2025-XX

Being a By-law for final acceptance and certificate -Thomasfield Subdivision Phase 3A - Stage 1, Part of Lots 29 and 30, Concession 2, Plan 7M-76 Tindall Crescent, Block 43, Block 44 and part of Mill Street  

21.3

2025-XX

Being a By-Law to authorize a Letter of Credit for a Multi-Service Connection Cost Agreement with Hydro One Networks Inc. for Monticello Subdivision electricity infrastructure.

21.4

2025-XX

Being a By-law to authorize the execution of a Lease Amending Agreement between the Corporation of the Town of Grand Valley and Highlands Health Network Inc. for 21 Main Street North, Grand Valley (Grand Valley Medical Centre)

22.

Confirm Proceedings

22.1

2025-XX

Being a By-Law to Confirm the Proceedings of Council of the Corporation of the Town of Grand Valley at the Regular Meeting held on December 9, 2025

23.

Adjournment